Submitted for Approval January 12, 2004

 

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room - Monday, December 15, 2003

 

MINUTES

 

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

 

Elected Officials Present:  Arden Tews, President      Barbara Hanson, Comm. #1   

Scott Sauer, Comm. #2 arrived 5:08      Jerry Jurgensen, Comm. #3      Jeanne Krueger, Secretary 

Russ Handevidt, Comm. #4 arrived 5:11             

 

Others Present:  James Archambo, Admin.     Myra Piergrossi, Fin. Dir.     Brad Werner, Town Eng.

Jeff Roth, Water Supt.       Steve Laabs, Wastewater Supt.      George Dearborn, Com. Dev. Dir. 

James Fletcher    Todd Brockman    Jim Fischer   Chris Pazdernik    Liz Schnettler    Kris Koeppe

 

2)         AWARDS / PRESENTATIONS
3)         PUBLIC FORUM
4)        DISCUSSION ITEMS

Supv. Handevidt requested for the record, that property owners are to be offered a “no hookup” agreement for the Casaloma/Bodoh Way/County Rd. BB water/sewer installation project. Discussion ensued regarding grant(s) that may be available for saving/creating jobs to assist the businesses in paying special assessments in this area.  Dir. Dearborn will investigate these grants.

 

5)         OLD BUSINESS

a)         031201-2:UD  Authorization to Proceed with 2004 Capital Projects

MOTION: Jurgensen/Hanson to adopt to approve.  After discussion, Supvs. Jurgensen/Hanson rescind their motions.

 

MOTION:  Handevidt/Hanson to adopt to approve with the deletion of two projects: E. Shady Lane to CTH CB Interceptor & CTH CB water main (north of E. Shady). 

On roll call, all Board Members voted AYE.  Motion carried.

 

6)        NEW BUSINESS
a)         031215-1:UD  Expenditures

MOTION: Handevidt/Sauer to adopt to approve the expenditures as submitted with the exception of (none).  Motion carried.

 

b)       031215-2:UD Set 2004 Sewer Rates

MOTION: Handevidt/Sauer to adopt to approve.  After discussion, it was the consensus of the majority of the board members that it would be more fair to have small increases rather that large increases in the utility bills.   Supvs. Handevidt & Sauer rescind their motion. 

 

MOTION:  Handevidt/Sauer to increase the 2004 sewer rate by 2%.  On roll call, motion carried with Supv. Hanson voting NAY.

 

c)      031215-3:UD Award Contract for Utility District Office Copier MOTION: Sauer/Hanson to adopt to approve with the added verbiage  “not to exceed” prior to the amount of $2,304.00 and, the word “of” deleted in the “Now, Therefore Be It Resolved” paragraph.  Motion carried.

 

d)       031215-4:UD Authorization to Pay Bills

MOTION: Sauer/Jurgensen to adopt to approve as submitted. Motion carried.

 

e)       031215-5:UD Acceptance of Meadow Heights Subdivision Phase I-Water & Sewer Main Extensions   MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

 

f)       031215-6:UD Policy for Billing Charges on Disconnected Utility Services

MOTION: Handevidt/Sauer to adopt to approve as submitted. Motion carried.

 

7)         ORDINANCES / POLICIES / AGREEMENTS

 

8)         APPROVAL OF MINUTES
a)        Regular Utility Commission Meeting – November 24, 2003
b)         Regular Utility Commission Meeting – December 1, 2003

MOTION: Handevidt/Sauer to approve the minutes as submitted, with Chairman Tews abstaining due to absence at the November 24 meeting.  Motion carried.

 
9)       CORRESPONDENCE

a)         Monthly Water Pumpage – November 2003

MOTION: Handevidt/Jurgensen to accept the correspondence for filing as submitted.  Motion carried.

 

10)     REPORTS

a)       Town Administrator James Archambo

b)       Engineer Brad Werner

c)       Water Supt. Jeff Roth: reported many main breaks

 

d)       Wastewater Supt. Steve Laabs: 1) stated back flow preventer valves have been installed on Home Ave. at the cost of $550.00 ea. and will be installing several on Sterling Hgts. Dr. in Jan. or Feb.   2) lateral repair update on Loretta Ave.

 

e)       Commissioners

Comm. Hanson:  1) pleased with memo from Supt. Laabs.

Comm. Handevidt:  requested an update on the Stroebe Rd. project. Supt. Laabs will speak with                 Grand Chute/Menasha-West Sewerage Commission and report back.

 

f)        Comm. President Arden Tews: questioned Supt. Laabs on televising in Grand Chute and whether a fee was involved.  Supt. Laabs stated there was not as they have a verbal reciprocal agreement for various projects with the t/Grand Chute.

 

g)       Other Town Officials

George Dearborn, Comm. Dev. Dir.: complimented the Commission for the passage of the Capital Projects resolution.      

 

11)      MOTIONS BY COMMISSIONERS
 
12)       ADJOURNMENT

At 5:44 p.m., MOTION: Handevidt/Hanson to adjourn the Utility District Commission Meeting.  Motion carried.

 

Respectfully submitted,

 

 

 

Jeanne Krueger, Utility District Secretary