REGULAR
MEETING OF THE
TOWN
BOARD OF SUPERVISORS
Municipal
Complex - Assembly Room
Monday,
March 12, 2001
MINUTES
Agendas with
resolutions were posted at the Municipal Complex, Fire Station 40, Utility
District, Appleton Public Library, Menasha Public Library, and Neenah Public
Library.
I.
CALL TO ORDER,
PLEDGE OF ALLEGIANCE AND ROLL CALL
Town Chair
Arden Tews called the Regular Meeting of the Town Board of Supervisors to order
at 6:00 p.m. and led the Pledge of Allegiance.
Deputy Clerk,
Karen Tweedie noted the roll as follows:
PRESENT:
Arden Tews, Town Chair Jeanne
Krueger, Supervisor #1
Bob Sprague, Supervisor #2 Jerry
Jurgensen, Supervisor #3
Russ Handevidt, Supervisor #4 Keith Kiesow, Fire Chief
Karen Tweedie, Deputy Clerk Carl
Sutter, Town Engineer
Greg Curtis, Town Attorney Patrick
DeGrave, Administrator
Myra Piergrossi, Dir. of Finance William Weiss, Police Chief
George Dearborn, Dir. of Com. Dev. Susan Phillips, Deputy Fire Chief/Marshal
Tom Gritton, Fire Dept. Jason
Feucht, Police Officer
Daniel Wiechman, Police Officer Michael Tedford, Firefighter
EXCUSED:
Carlene Sprague, Clerk
ALSO PRESENT:
Joni
Danner, Touchmark (Retirement Living) David
Gundlach, Menasha Schools
Jeff Foss,
Touchmark Sue
Winar
Joe Trudell, Town Resident Dennis
Malinowski
Cheryl Hintz, Fox Cities Newspapers Mary Rauen, Valley Gateway Dev.
Anne Donnellan
A presentation was given on this brand
new retirement facility in the Town of Menasha. The premises were described, with Independent Home living on the
East side, and Continuous care on the West side of the
complex for those age 55 and up. There are duplex and single family
homes. (See attached site plan). Health care available, 24-hour staffing,
health/fitness club, and the Touchmark Mall were some of the amenities.
Jeff Foss, and Joni Danner offered a
private tour for Town Board members on Monday, March 19th at 5:00
p.m.
Assessor, Richard Eiberger, thanked
them both for bringing local contractors into our community to work on this
project.
IV. DISCUSSION ITEMS
A.
Menasha School
District April Referendum – David Gundlach
David
Gundlach, representing the Menasha Schools, spoke of referendums to borrow up
to $16,175,000 for improving, replacing and remodeling school facilities.
Another is a
school district budget of $600,000.00 each year to preserve technology by
replacing aging computers and upgrading information systems.
David Gundlach
stated the growth of the Elementary and Middle school. The budget may allow for all day
kindergarten.
Supervisor
Krueger asked whether the annual amount of $600,000.00 was going to be forever?
David Gundlach
replied yes, it will.
Supervisor
Krueger referred to a Referendum in 1998 and one before that in 1994 or 1995,
regarding computer debts that would have been paid off. She asked how many referendums the Menasha
Schools will have? Will these expenses
be broken down?
Administrator
DeGrave asked how long it would be amortized and over how many years?
David Gundlach
thought it was over a ten-year term, but would have to check and get back to
the Administrator
Assessor,
Richard Eiberger, asked if there is a projected student growth rate?
David Gundlach
projects 1%, so the enrollment should be quite stable.
Supervisor
Handevidt questioned whether the computers are upgradeable, or would have to be
replaced?
David Gundlach
said the schools would have the advantage of leasing arrangements.
B.
Debt Refinance
and Capital Project Borrowing
There was
discussion regarding borrowing for projects on Jacobsen Road and Cold Spring
Road Construction plans.
Administrator
DeGrave spoke of the area from American Drive to Shady Lane and the percentage
of participating costs. McMahon
Associates, Inc. can engineer $135,000.00 for borrowing. $150,000 has been put in based on
approximately $.18 cents per every $1000.00 property value.
Chairman Tews
thought that American Drive repairs should be priority because of the Grant
which has to be concluded by year 2003.
Administrator
DeGrave stated yes, there are time limits to spending this money. See comparison of Scenarios 1 & 2. (See attached).
The Town Board
discussed these two projects and the Grant money for American Drive.
Supervisor
Krueger asked whether the bridge will be done this fall? Is it part of the borrowing?
Answer, yes.
Engineer, Carl
Sutter, commented that for cost advantage, he does not think it is feasible to
do Jacobsen Road right now. We have
been receiving good bids now for the Utility.
Supervisor
Krueger asked what was high priority at this time?
Administrator
DeGrave stated that the garage is, but so are the narrow roads which need
reconstruction. There is a $1,000,000
cost to improve and maintain roads in the Town. Is it worth $.5 cents per thousand? You have already borrowed the levy money. The 4.4% is very attractive right now, so
now is the time to do it.
If we want the
two roads done, do it when the borrowing is good. Pay down the debt first before the borrowing.
Supervisor
Krueger asked the Board members, if there were a Public Hearing and the Town’s
people do not want it done?
Administrator
DeGrave responded that it is done not for the residents, but for the Town. It is in our best interest.
Much
discussion ensued on the decision to do both roads—Jacobson Road, and Cold
Spring Road, at this time.
Administrator
DeGrave asked the Board if they wanted R. W. Baird & Co. to prepare bonding
of $4,510,000.00 to finance and refinance at $.18 cents Impact?
Chairman Tews
asked whether there were any other projects in the last 3-5 years that we can
roll into the refinance? Trails we are
putting in, etc? It was agreed that
this will be reviewed once again.
Administrator
DeGrave stated that the first leg of Valley Gateway may be a candidate, the
second will not. The entire bonding
will be put on hold until the Public Hearing.
V. OLD BUSINESS
VI. NEW BUSINESS
A.
010312-1:
Expenditures
Resident, Joe Trudell commented on the spending for the DMG Staffing Study, and the law firms, Davis & Kuelthau and Herrling Clark.
Administrator DeGrave explained that the legal firms were handling litigation issues.
MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously.
B. 010312-2: Bridgeview Gardens Settlement
MOTION: Supervisor Jurgensen, second Supervisor Handevidt to adopt the resolution and approve the Stipulation and Order dismissing Case NO. 00 CV 960 Litigation Settlement for Bridgeview Gardens and the terms and conditions of said Stipulation and Order are incorporated herein by reference and marked as Exhibit “A” as submitted. Motion carried unanimously.
MOTION:
Supervisor Jurgensen, second Supervisor Sprague to adopt the resolution and
accept the final draft of the staffing, Organization and management study of
operations for the Town of Menasha, final report dated February 2, 2001as
submitted. Motion carried unanimously.
D.
010312-4:
Approve Final Draft – Classification and Compensation Study
MOTION: Supervisor Sprague, second
Supervisor Krueger to adopt the resolution and accept the final draft of the
classification and compensation study final report dated February 2, 2001 as
submitted. Supervisors Krueger, Sprague
and Jurgensen and Chairman Tews voted yes, Supervisor Handevidt voted no. Motion carried.
E.
010312-5:
Approve FY 2001 Compensation Level for Non-Represented Personnel
MOTION: Supervisor Sprague, second
Supervisor Krueger to adopt the resolution and approve to set the compensation
level for non-represented personnel for the fiscal year 2001 as submitted. Supervisors Krueger, Sprague and Jurgensen
and Chairman Tews voted yes, with Supervisor Handevidt abstaining. Motion carried.
F.
010312-6:
Approve FY 2001 Compensation Level for Park Director
MOTION: Supervisor Sprague, second Supervisor
Jurgensen to adopt the resolution to set the compensation level for the Park
Director for the fiscal year 2001 which shall be retroactive to January 1, 2001
as submitted. Supervisors Sprague, and
Jurgensen and Chairman Tews voted yes, Supervisor Handevidt voted no, with
Supervisor Krueger abstaining. Motion
carried.
G.
010312-7:
Approve Bond Schedule for Fire Code Violations
MOTION: Supervisor Sprague, second
Supervisor Krueger to adopt the resolution and revise bond schedule for fire
code violations and amend as submitted.
Motion carried unanimously.
H.
010312-8:
Approving Street Light Agreements for Gateway Subdivison
MOTION: Supervisor Sprague, second
Supervisor Jurgensen to adopt the resolution approving street light agreements
with Wisconsin Electric Power Co. to install 58 lights to be paid for by the
developer for Gateway Subdivison as submitted.
Motion carried unanimously.
I.
010312-9:
Approve Development Agreement for McMahon Drive and Installation of Utilities
MOTION: Supervisor Krueger, second
Supervisor Sprague to adopt the resolution and approve the Development
Agreement for construction of McMahon Drive and the installation of utilities
as submitted. Motion carried
unanimously.
J. 010312-10: Year-End Budget
Transfer/Amendments
MOTION: Supervisor Sprague, second
Supervisor Jurgensen to adopt the resolution and approve the year 2000 budget
transfers into balance by Department/Fund as submitted. Motion carried unanimously.
K.
010312-11:
Write-off of Old Accounts
MOTION: Supervisor Sprague, second
Supervisor Jurgensen to adopt the resolution and approve the write-off of old
accounts, in payables, a revenue needs to be realized in the amount of
$20,190.75, property taxes from 1982-91 for $38,052.06, receivable amounts from
1987-94 of $13,675.67 which result in a fiscal impact of $31,536.98 for year
2000 as submitted. Motion carried
unanimously.
L. 010312-12: Establish Polling Places for
April 3, 2001 Spring Election
VII. ORDINANCES / POLICIES
A.
010226-1:POL Personnel Policy Chapter 5, Section B – Flex
Time
SECOND READING & ADOPTION
MOTION: Supervisor
Sprague, second Supervisor Jurgensen to accept the second reading and adoption
of the policy change amending Chapter 5 of the Town of Menasha Personnel
Manual, Section B, Scheduled hours as submitted. Motion carried unanimously.
B. 0103121:POL
Personnel Policy Chapter 16 – Sick Time
FIRST READING
MOTION:
Supervisor Sprague, second Supervisor Handevidt to accept the first reading of
the policy change amending Chapter 5 of the Town of Menasha Personnel Manual,
Section B Scheduled Hours as submitted.
Motion carried unanimously.
C. 010312-2:POL
Personnel Policy Chapter 5, Section D – Paid Overtime for
Lieutenants FIRST READING, SECOND
READING & ADOPTION
MOTION:
Supervisor Sprague, second Supervisor Krueger to accept the first reading,
second reading, and adoption of the policy revision to Chapter 5, Section D,
Paid Overtime of the Town of Menasha Personnel Manual that eliminates all
references to paid overtime for the Police Lieutenants as submitted. Motion carried unanimously.
VIII. RESIGNATIONS/APPOINTMENTS
A.
010312-1:RESIGN Utility Commission Receptionist – Freundt
MOTION: Supervisor Sprague, second Supervisor Handevidt to accept, with
regret, the resignation of the Utility District Secretary/Receptionist Patricia
A. Fruendt, effective April 1, 2001 as submitted. Motion carried unanimously.
MOTION: Supervisor Jurgensen, second Supervisor Handevidt to accept the
minutes as submitted. Motion carried unanimously.
X. CORRESPONDENCE
MOTION:
Supervisor Sprague, second Supervisor Krueger to accept the correspondence for
filing. Motion carried unanimously.
XI. REPORTS
Town
Administrator
A. Town Administrator
Administrator DeGrave reported that he would be out of the
office from Friday, March 16th, through Friday, March 23rd.
1.
Jeanne
Krueger, Supervisor #1 – None
2.
Robert
Sprague, Supervisor #2 – None
3.
Jerry
Jurgensen, Supervisor #3
Supervisor
Jurgensen stated that he would like to organize a group of 2-3 people to assist
him in discussing the Town name change.
He offered his home phone number to call him with your assistance.
Administrator
DeGrave said he will confirm the time frame for submission of the names. He also mentioned possibly putting this into
The Bridge newspaper.
4.
Russ
Handevidt, Supervisor #4 – None
E. Town Chairman
F. Other Town
Officials
George Dearborn, Director of Community
Development –
Director
Dearborn commented in regard to the Deputy Building Inspector position that is
available, due to the retirement of the current Building Inspector, Len Moes at
the end of April.
Supervisor
Krueger asked why the department would not hire a secretary for the Building
Inspector, versus a Deputy Building Inspector?
George
Dearborn stated that the hired position will be at the lowest pay scale for the
position, and they would like to hire as soon as possible. He stated that there is a need in that
department to have an assistant to the Inspector, and also someone who can do
secretarial duties in their area.
The Home Show
will be on at the Tri County Arena from Friday, March 23rd through
Sunday, March 25th, and George Dearborn will be making information
available for anyone who would like it.
Myra Piergrossi, Director of Finance
Regarding the
progress of the audit, Director Piergrossi stated that the auditors were in on
March 5th – 7th and would be returning March 16th
to complete field work.
Keith Kiesow, Fire Chief
Chief Kiesow
stated that he attended the Fire Academy and gave favorable comments.
He also
introduced the new firefighter, Michael Tedford.
Chief Kiesow
also offered for anyone to come and view the training of burning a home and the
techniques used.
William Weiss, Police Chief
Fire
Department Captain, Tom Gritton, reported on the Training Conference he
attended in Indiana.
He stated that
some years ago, a Mr. Langford, who was a rather large person, was trying to be
rescued at a fire through a window.
Firefighters were unable to get him out of the window, where he then
died. His death resulted in
firefighters training to rescue people using the techniques they have learned
at FDIC. Now we are teaching our some
40-50 firefighters here. On Saturday,
March 17th, the fire department will be smoking up a house from 8:00
to noon and all are welcome.
Firefighter,
Jason Feucht, spoke of his GREAT GRANT training and thanked the Town Board for
letting him attend last Fall.
XII.
MOTIONS
BY SUPERVISORS
XIII. ANNOUNCEMENTS – Same
as on Agenda
XIV. ADJOURNMENT
At 8:04 p.m.,
MOTION: Supervisor Sprague, second Supervisor Krueger to adjourn the Regular
Meeting of the Town Board of Supervisors.
Motion carried unanimously.
Respectfully submitted,
Karen J.
Tweedie
Deputy Clerk