Submitted for

Approval

April 26, 2004
 

                      Town of Menasha Utility District

                                              2000 Municipal Drive, Neenah, WI 54956

                          Ph: (920) 720-7103  Fax (920) 720-7197  town-menasha.com

 

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room - Monday, April 12, 2004

 

Minutes

 

1.     CALL TO ORDER, PLEDGE OF ALLEGIANCE

         President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

 

Elected Officials Present:    Arden Tews, Pres.      Scott Sauer, Comm. #2     Jerry Jurgensen, Comm. #3

Russ Handevidt, Comm. #4      Jeanne Krueger, Secretary          Excused:  Barbara Hanson, Comm. #1

 

Others Present:   James Archambo, Admin.       Myra Piergrossi, Fin. Dir.      Brad Werner, Town Eng.

Jeff Roth, Water Supt.        Steve Laabs, Wastewater Supt.        Paula Pagel, Accts. Mgr./Dep. Treas.

George Dearborn, Com. Dev. Dir.   Jay Schroeder     Tim Herlitzka/Virchow-Krause

Mike King, Post-Crescent   

 

2.     AWARDS/PRESENTATIONS

         Certified Public Accountant Tim Herlitzka of Virchow, Krause & Co. LLP reviewed the Utility District’s 2003 audit including Financial Statements, Management Letter, Accounting Procedures, Internal Control and other matters (documents attached).  Commission members had various questions which were answered by Mr. Herlitzka and Finance Director Myra Piergrossi.

 

3.     PUBLIC FORUM

4.    DISCUSSION ITEMS

5.     OLD BUSINESS

 

6.     NEW BUSINESS

a)    040412-1:UD Expenditures

MOTION: Handevidt/Jurgensen to adopt to approve the expenditures as submitted with the exception of (none).  Motion carried.

 

b)    040412-2:UD Write Off Public Fire Protection Accounts Receivable

MOTION: Sauer/Jurgensen to adopt to approve as submitted.  Motion carried.

 

7.     ORDINANCES/POLICIES/AGREEMENTS

 

8.     APPROVAL OF MINUTES
a)    Regular Utility Commission Meeting – March 22, 2004

MOTION: Handevidt/Sauer to approve the minutes as submitted.  Motion carried.

 
9.    CORRESPONDENCE

a)    Water Pumpage – March 2004

b)    Water Main Break Report – March 2004

MOTION: Handevidt/Jurgensen to accept the correspondence for filing as submitted.  Motion carried.

 

10.   REPORTS

a)    Town Admin. James Archambo:  No Report

 

 

b)    Eng. Brad Werner:  update on the bidding process for Prospect/Bodoh/Casaloma project reporting there were only three bidders; 2) utility relay replacement program had only one bid received. Eng. Werner recommended pushing the completion date back from June 15th to August 1st for Fox Cities Dr. & Holly Rd. and November 19th for the remaining east side projects.

Consensus of the Commission was to extend the date and do a re-bidding. 

 

c)    Water Supt. Jeff Roth:  Update on wells #4 & 5.

 

d)    Wastewater Supt. Steve Laabs:  Alaskan Acres lift-station update.

 

e)    Commissioners:  No Reports

 

f)     Comm. President Arden Tews: directed Admin. Archambo to prepare a resolution for the Prospect Ave. /Bodoh Way/Casaloma Dr. explaining cost breakdown of the special assessments to be charged to property owners and in what fashion special assessments are to be paid. 

 

g)   Other Town Officials

        Finance Dir. Myra Piergrossi: stated she received a request from the property owner of the Hobnobbin Supper Club property to refund fire protection fees and meter size charges.  She also stated that the utility policy does not allow for a refund the property owner is asking for.  However. Dir. Piergrossi advised the property owner she would bring the question before the Commission.  It was the Commission’s consensus not to refund fire protection and meter charges and continue to invoice.

 

11.   MOTIONS BY COMMISSIONERS

 

12.   ADJOURNMENT

         At 5:59 p.m., MOTION: Handevidt/Sauer to adjourn the Utility District Commission Meeting.  Motion carried.

 

Respectfully,

 

 

 

Jeanne Krueger, Utility District Secretary