Town of Menasha

2000 Municipal Drive, Neenah, WI 54956

Ph: (920) 720-7103 Fax (920) 720-7197 www.town-menasha.com

Submitted for approval

On May 24, 2004

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room - Monday, May 10, 2004

Minutes

1. CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

Elected Members Present: Arden Tews, Town Chair Jay Schroeder, Supv. #1 Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3 Jeanne Krueger, Clerk Absent: Russ Handevidt, Supv. #4

Others Present: James Archambo, Admin. Carl Sutter, Town Eng. Rod McCants, Police Chief

Myra Piergrossi, Finance Dir. George Dearborn, Com. Dev. Dir. Keith Kiesow, Fire Chief

Richard Eiberger, Assessor Randy Gallow, Street Supt. Greg Curtis, Town Atty. Dee Lynch

Mary Lornson Ken Eiden Tony Lee Arneson Mike Lynch Bob Liedl Jerry Polakowski

Sharon Polakowski Paul Dahms Michael Kading, Dir. Park/Rec.

2. AWARDS/PRESENTATIONS: Although Rep. Terri McCormick was scheduled for this evening’s meeting her representative called to postpone.

3. PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Town Business Owner Paul Dahms questioned the status of cleanup of the Valley Gateway Dev. area. Dir. Dearborn stated a letter had been sent out with a deadline of today. Mr. Dahms also asked if board members had knowledge of the City of Menasha’s intention to annex Valley Gateway dev. Neither the board nor anyone in attendance had heard this rumor.

4. DISCUSSION ITEMS

5. OLD BUSINESS

6. NEW BUSINESS

a) 040510-1: Authorize Sale of Items for Auction

MOTION: Jurgensen/Sauer to adopt to approve with the added verbiage of “Now Therefore Be It Further Resolved that a representative of the Town attend the auction to ensure a $2000.00 minimum bid for the 1-ton pickup truck.” Motion carried.

b) 040510-2: Amendment #2 to the Development Agreement for Jacobsen Creek Condominiums, LLC

MOTION: Sauer/Jurgensen to adopt to approve as submitted. Motion carried.

c) 040510-3: Change June 14, 2004 Regular Meeting Date of the Town of Menasha Board of Supervisors to June 7, 2004

MOTION: Schroeder/Sauer to adopt to approve as submitted. Motion carried.

d) 040510-4: Expenditures

MOTION: Jurgensen/Sauer to adopt to approve the expenditures with the exception of (none) as submitted. Motion carried.

e) 040510-5: Revise the Job Description of Street Laborer

MOTION: Sauer/Jurgensen to adopt to approve as submitted. Motion carried.

f) 040510-6: Revise the Job Description of Park Laborer

MOTION: Jurgensen/Sauer to adopt to approve as submitted. Motion carried.

g) 040510-7: Revise the Job Description of Police Officer

MOTION: Schroeder/Sauer to adopt to approve as submitted. Motion carried.

h) 040510-8: Create the Job Description of Clerk

MOTION: Sauer/Jurgensen to adopt to approve. After discussion, Motion: Sauer/Jurgensen to add “hiring poll workers”; Coordinates redistricting & Coordinates appointments for Commissions & Committee members. On the amendment, motion carried unanimously. On the main motion, motion carried unanimously.

i) 040510-9: Approve Bar Operators Licenses

MOTION: Jurgensen/Sauer to adopt to approve as submitted. Motion carried.

j) 040510-10: Temporary Class B Retail License – Youth Sports

MOTION: Sauer/Schroeder to adopt to approve as submitted. Motion carried.

k) 040510-11: Temporary Class B Retail License – Suburban Athletics, Inc.

MOTION: Schroeder/Jurgensen to adopt to approve as submitted. Motion carried.

l) 040510-12: Fire Department Summer Explorer Internship Program

MOTION: Sauer/Jurgensen to adopt to approve as submitted. Motion carried.

m) 040510-13: Out-of-State Training Request Deputy Fire Chief’s Executive Fire Officer Program MOTION: Jurgensen/Sauer to adopt to approve as submitted. Motion carried.

n) 040510-14: Designation of Public Depositories

MOTION: Sauer/Schroeder to adopt to approve PROSPERA CREDIT UNION & STATE OF WI LOCAL GOVERNMENT INVESTMENTS FUND (LGIP) as the official financial depositories for the Town of Menasha. Motion carried.

o) 040510-15: Appoint Supervisor to Business and Individual of the Year Committee

MOTION: Jurgensen/Schroeder to adopt to approve Supv. Scott Sauer as chairperson of the Business & Individual Committee as submitted. Supv. Sauer may select two town residents to assist him with this committee. Motion carried with Supv. Sauer abstaining.

7. ORDINANCES/POLICIES/AGREEMENTS

a) 040510-1:POL Amend Personnel Policy Manual Chapter 1 Purpose and Scope and Conditions of Employment First Reading, Second Reading and Adoption

MOTION: Jurgensen/Sauer to waive the First & Second Reading and Adopt the ordinance as submitted. Motion carried.

8. PERSONNEL

a) 040510-1:APPT Police Commission Member – McQuillan

MOTION: Jurgensen/Sauer to approve the appointment of Kate McQuillan as submitted.

Motion carried.

b) 040510-2:APPT Street Laborer - Polakowski

MOTION: Jurgensen/Sauer to approve the appointment of GERALD POLAKOWSKI as submitted. Motion carried.

9. APPROVAL OF MINUTES

a) Regular Town Board Meeting – April 26, 2004

b) Public Hearing – April 26, 2004

MOTION: Sauer/Jurgensen to approve the minutes as submitted. Motion carried.

10. CORRESPONDENCE

a) FireLine – May 2004

b) Fire Department – Monthly Activity Report – March 2004

MOTION: Jurgensen/Sauer to accept the correspondence for filing as submitted. Motion carried.

11. REPORTS

a) Admin. James Archambo

b) Town Attorney Greg Curtis

c) Town Clerk Jeanne Krueger

d) Town Board

Jay Schroeder, Supv. #1: 1) requested the town board invite Sen. Ellis & Reps. Kaufert & McCormick to discuss TABOR (Taxpayer’s Bill of Rights) at a future town board meeting;

2) still receiving complaints concerning his next-door neighbor’s (Dennis Brucks) sign regarding a public boat launch. (the public boat launch information given on the Bruck’s home-made sign is unknown to town board members and appears to be false information given out to the public inquiring about the boat launch)

Scott Sauer, Supv. #2: 1) thanked Dir. Dearborn and Assoc. Planner Kanter who assisted in the resolution of the blasting problem on Redtail Drive.

Jerry Jurgensen, Supv. #3

Russ Handevidt, Supv. #4: absent

e) Town Chair Arden Tews: 1) met with staff members regarding the Stroebe Is. Beautification Project; 2) he, along with Assoc. Planner Kanter and Dir. Dearborn rode the free ride offered by Valley Transit this week and reminded everyone that the town’s portion of Valley transit costs are only 1% of the total cost; 3) attended St. Mary’s Leadership Day;

4) requested a follow up report on the Valley Gateway clean up.

f) Other Town Officials

Comm. Dev. Dir, George Dearborn: 1)update on “Quite Zone” meetings held in Green Bay sponsored by the Federal Railroad Administration; 2) Planning Commission will be addressing the CUP for carwash noise at Express located on CB & American Dr.

Finance Director Myra Piergrossi: 1) requested an exception to the town policy on overnight lodging for Mgr. Paula Pagel who will be attending the Clerk/Treasurer’s Institute in Green Bay July 11-16; 2) Property Insurance renewal update

Police Chief Rod McCants: 1) submitted the Feb./March Activity Report; 2) stated his department will not be participating in the G.R.E.A.T. program this year due to lack of funding; 3) requested to arrange an “organizational chart” for the purpose of the Police consolidation efforts.

Assessor Richard Eiberger: property reassessment update.

Street Supt. Randy Gallow: 1) Brighton Beach update; 2) met with c/Menasha regarding the Manitowoc Rd. ditch clean up project. Will be sending out letters in hopes of a cooperative joint effort to work together to solve this problem ditch; 3) will be attending a chip/crack sealing meeting with c/Menasha.

12. MOTIONS BY SUPERVISORS

13. ADJOURNMENT

At 7:26 p.m., MOTION: Jurgensen/Schroeder to adjourn the Regular Meeting of the Town Board of Supervisors. Motion carried.

Respectfully,

Jeanne Krueger, Certified Municipal Clerk