Submitted for

Approval

April 26, 2004
 

Town of Menasha

2000 Municipal Drive, Neenah, WI 54956

Ph: (920) 720-7103  Fax (920) 720-7197  www.town-menasha.com

 

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room - Monday, April 12, 2004

 

Minutes

 

1.     CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance. 

 

Elected Members Present:     Arden Tews, Town Chair       Scott Sauer, Supv. #2    

Jerry Jurgensen, Supv. #3     Russ Handevidt, Supv. #4      Jeanne Krueger, Clerk

Excused:  Barbara Hanson, Supv. #1

 

Others Present:  James Archambo, Admin.     Lee Reibold, Town Eng.     Doug Jahsman, Police Lt.    

Myra Piergrossi, Finance Dir.      George Dearborn, Com. Dev. Dir.     Keith Kiesow, Fire Chief

Richard Eiberger, Assessor       Randy Gallow, Street Supt.      Greg Curtis, Town Atty.       Jay Schroeder

Mike Kading, Park & Rec. Dir.     Tim Herlitzka, rep. Virchow-Krause         Mike King, Post-Crescent

Bob Liedl         Mike Coulthard         Joe Nemecek        Mike Lettier, Pres. Police Comm.

 

2.     AWARDS/PRESENTATIONS

         a)      Virchow Krause – Presentation of the FY 2003 Audit 

         Certified Public Accountant Tim Herlitzka of Virchow, Krause & Co. LLP reviewed the Town‘s 2003 audit including Financial Statements, Management Letter, Accounting Procedures, Internal Control and other matters (documents attached).  Board members had various questions which were answered by Mr. Herlitzka and Finance Director Myra Piergrossi.

                                                                                        

3.     PUBLIC FORUM

4.     DISCUSSION ITEMS

5.     OLD BUSINESS  

 

6.     NEW BUSINESS

         a)     040412-1: To Accept FY 2003 Audit Report for Presentation at the Annual Town Meeting

         MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

        

         b)     040412-2: Approval of Development Agreement for Redtail Crossing

         MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

         c)      040412-3: Approval of Agreement for Directional Signs with Orde Advertising

         MOTION: Jurgensen/Sauer to adopt to approve as submitted.  Motion carried.

 

         d)      040412-4: Award Bid 2004 Crack Sealing

         MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

         e)      040412-5: Award Bid 2004 Chip Sealing

         MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

                                                           

         f)      040412-6: Award Bid 2004 Street Resurfacing Program

         MOTION: Sauer/Jurgensen to adopt to approve.  After discussion, Supvs. Sauer & Jurgensen RESCIND their previous motions.  MOTION: Sauer/Handevidt to add “contingent upon the contractor agreeing to move the completion date back for Fox Cities Dr. & Holly Rd.  On roll-call, motion carried with all Board members voting AYE.

 

         g)      040412-7: Approve Truck and Chassis

         MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion carried.

 

         h)    040412-8: Approve Bar Operator Licenses

         MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion carried.

 

         i)       040412-9: Expenditures

         MOTION: Handevidt/Sauer to adopt to approve the expenditures with the exception of (none) as submitted.  Motion carried.

        

7.     ORDINANCES/POLICIES/AGREEMENTS

         a)      040322-1:ORD  Town of Menasha Municipal Code Chapter 30 – Comprehensive Plan Future Land Use Map   Second Reading and Adoption

         MOTION: Sauer/Jurgensen to waive the Second Reading and Adopt the ordinance as submitted.  Motion carried.

 

         b)      040412-1:ORD  Amend Town of Menasha Municipal Code Chapter 9.06(4)(b) Licenses, Permits and Fees - Amusements     First Reading, Second Reading and Adoption                  

         MOTION: Sauer/Jurgensen to adopt the First Reading only.  Motion carried.

 

8.     PERSONNEL

a)    040412-1:APPT  Park Department Laborer

MOTION: Handevidt/Sauer to approve the appointment as submitted.  Motion carried.

 

9.     APPROVAL OF MINUTES

          a)     Regular Town Board Meeting – March 22, 2004

MOTION: Handevidt/Sauer to approve the minutes as submitted.  Motion carried with Supv. Jurgensen abstaining due to his absence at the Mar. 22nd meeting.

 

10.    CORRESPONDENCE

          a)    Spring Election Results – April 6, 2004

          b)    FireLine – April 2004                                                

          MOTION: Handevidt/Sauer to accept the correspondence for filing as submitted.  Motion

          carried.

 

11.    REPORTS

          a)   Admin. James Archambo:  received a letter from Meadow Heights developer Richard

                 DeKleyn (see Attached) requesting reimbursement for work completed on American Drive.                                                             Because this request does not adhere to the town’s developer agreement, it was the con-  sensus of board members not to reimburse requested costs at this time.

 

b)    Town Attorney Greg Curtis:  No Report

 

c)    Town Clerk Jeanne Krueger:  reviewed statistical results with the board members from the                                                      April 6th Spring Election. (See Attached).   

 

d)    Town Board

      Barbara Hanson, Supv. #1:  Excused  

      Scott Sauer, Supv. #2:  requested an update on the on-going Express car wash noise problems.  Dir. Dearborn stated Express will be hiring a contractor to plant vegetation and/or trees on berms on Express’s property.

     

      Jerry Jurgensen, Supv. #3:  asked Street Supt. Gallow what the town’s policy was regarding town ditch clean out.  Supt. Gallow stated their department would respond when they receive a complaint.

   

      Russ Handevidt, Supv. #4:  congratulated newly-elected Jay Schroeder on his successful bid for election for the Town of Menasha Supervisor #1.  Supv. Handevidt also recommended Mr. Schroeder attend the seminar held at Liberty Hall on ethics and the “Do’s & Don’ts of Elected Officials”.  

 

          e)    Town Chair Arden Tews:  stated the final bill had been received for the construction work on American Drive and thanked Supt. Gallow & Street Staff for all their hard work.  

 

          f)    Other Town Officials

Comm. Dev. Dir, George Dearborn: update on D.O.T. trail funds.

 

Fire Chief Keith Kiesow: update on the Fire Department’s utility van stating it is now out of service permanently and is being replaced.  

 

Park & Rec. Dir. Mike Kading: departmental update.

 

Street Supt. Randy Gallow: spring cleanup will begin with chipping and brush removal starting Tues. Apr. 20.

 

Town Engr. Lee Reibold:  gave Manitowoc Rd. ditch report (See attached report and maps).  Engr. Reibold offered several options to alleviate the on-going drainage problems occurring.  He has contacted the DNR regarding appropriate permits for re-setting culverts, etc. It was the consensus of board members to again contact City of Menasha officials for the purpose of a team-effort approach to solve this long-term drainage problem.

 

12.   MOTIONS BY SUPERVISORS

 

13.   ADJOURNMENT

At 7:53 p.m., MOTION: Handevidt/Jurgensen to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried.

 

Respectfully,

 

 

 

Jeanne Krueger, Certified Municipal Clerk