PARK & RECREATION	COMMUNITY CENTER
2000 MUNICIPAL DR.	1000 VALLEY RD.
NEENAH, WI 54956	MENASHA No Mail Please
Telephone (920) 720-7108 Fax (920) 720-7113	Telephone (920) 731-1524 Fax (920) 731-1642

PARK COMMISSION MEETING MINUTES JULY 14, 2004

Park Commissioners Present: Richard Gawinski, Roy Kuehn, John Zaborsky, Michael Lynch, Glen Allen, and Judy Holtz.

Commissioner Allen arrived at 7:00 p.m.

Excused: Commissioner Herb Horn,

Also Present:

Director Michael T. Kading Recreation Supervisor Becky Thone @ 7:15

Bookkeeper Mary Heiting Park Foreman Ron Pavlak @ 6:45

Cal Tesch Jim Evans

Sandie Brown

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The Commission meeting was held at the Community Center and was called to order by President Richard Gawinski at 6:00 p.m. The Pledge of Allegiance was recited and roll call taken.

APPROVAL OF MINUTES AND EXPENDITURES

MOTION: Commissioner John Zaborsky, seconded by Commissioner Judy Holtz to approve the minutes of June 23, 2004. Motion carried unanimously.

The Commissioners reviewed the expenditure list from in the amount of $7,997.05. MOTION: Commissioner John Zaborsky, seconded by Commissioner Judy Holtz to approve the expenditures as listed. Motion carried unanimously.

PUBLIC FORUM and / or CORRESPONDENCE

Jim Evans, President of the Palisades Athletics and other members of the Association attended this meeting. The drainage plan for Palisades Park will be discussed as new business. No other items needed attention at this time.

CORRESPONDENCE

None

REPORTS-PARKS

It was noted that the summer laborers are continuing to clean the Community Center on Monday, Wednesday and Fridays and continue to check the Community Center on the weekends.

Thirty (30) trees were planted at numerous parks throughout the system. Mowing continues daily. The department is evaluating different models of 11 foot mowers from various suppliers. A report will be compiled and prepared for the 2005 budget evaluation.

Butte des Morts Park with the reconstruction of the lift station needed redevelopment and landscaping. Multiple projects are now complete. Objectives for July were reviewed.

RECREATION REPORT

Emily Hess, Recreation Assistant prepared the recreation report during the maternity leave of Recreation Supervisor Thone. She notes the warm enthusiasm between the Park Leaders and the children. The field trip to the Heckrodt Wetland Reserve for the “Life Under Your Feet” was a big hit. As a special note, ball juggling by Emily was a great surprise.

Emily is quite busy facilitating smoothly running programs. She is also teaching Playschool and the Hola Amigos classes.

DIRECTORS REPORT

Director Kading gave an update to the Trestle Trail Project. Bidding should start soon. Director Kading completed a grant proposal that was submitted to the Convention and Visitors and Bureau.

OLD BUSINESS

A. Progress of the Fritse Park Master Conceptual Plan

The draft conceptual plan for the Fritse Park has been prepared by the Mayo Corporation. The Blue Ribbon Committee has been meeting at the proposed site of the Rydell Environmental Center. The next meeting will be July 22 and the commission members are invited to come. The Park Commission will be presented the plan on August 11.

B. Mission / Vision Statement

The mission/ vision statement is being prepared by staff. After all business is conducted a study hour will be conducted to review ideas and collect ideas.

C. Athletic Association Agreement

It was noted that Athletic Association’s in the Town of Menasha have random agreements or no agreements for use of the parks and amenities. To have all Association’s enter into agreements to be treated on an equal basis. Discussion ensued. At the present time, a request to have Palisades Athletics document how many games or events were held in 2004 and estimate the number of 2005 games.

NEW BUSINESS

1. Palisades Tennis Court Sealcoat Quotes

$4,000 was budgeted to complete Palisades tennis courts for re-sealing. Quotes were received and reviewed by staff and the Commission. A portion of the payment will come from the trail sealing budget account. A roll call motion was called for. MOTION: Commissioner John Zaborsky, seconded by Roy Kuehn to award Valley Sealcoat the job for the quoted price of $7,065.00. Commissioners Zaborsky, Holtz, Lynch, Kuehn and President Gawinski all Aye.

B. Palisades Athletics Drainage and Batting Cage

A map was handed out to the Palisades Athletic Association for placement of drainage tile and a batting cage. Since the closing date for the regional detention pond has been extended, it was recommended that permission be granted for the drainage tile and batting cage.

Staff has made a recommendation for the location of the drainage line and batting cage, and proposes crushed limestone or screenings instead of concrete. When the DNR grant deadline of spring in 2005 is met and construction of the regional detention pond may commence. At that time, the main line will tie into the proposed drainage tiles to complete this request.

C. Community Foundation Seed Money

A representative from “Community Foundation” had met with the Park Commission previously, and to establish a foundation account, the Foundation would need seed money to start. Discussion ensued. The seed money to open the account with this agency was approved. MOTION: Commissioner Glen Allen, seconded by Commissioner Michael Lynch to pay for the $1,000 starter seed money out of the Park Permits Account. Motion carried unanimously.

D. Music / Tent Requests:

No requests were needed for this meeting.

ELECTION OF OFFICERS

MOTION: Commissioner Roy Kuehn, seconded by Commissioner John Zaborsky to nominate Richard Gawinski for President by Commission. Motion approved unanimously.

MOTION: Commissioner Judy Holtz, seconded by Commissioner Roy Kuehn to nominate John Zaborsky for Vice-President of the Park Commission. Motion approved unanimously.

MOTION: Commissioner John Zaborsky, seconded by Commissioner Mike Lynch to nominate Judy Holtz for Secretary of the Park Commission. Motion approved unanimously.

CORRESPONDENCE

Dachelet – 1321 Westwood Dr.

The Commission reviewed the request of Mr. Dachelet to remove the cottonwood tree in question at Westwood Park. After inspection we found that the tree is currently not a safety issue and therefore Director Kading will confirm to Mr. Dachelet that it will not be removed.

MISSION / VISSION PREPARATION WORKSHOP

The staff is preparing a mission / vision statement and employees of the Park and Recreation Department have met with the Commissioners to prepare this statement.

MOTION FOR ADJOURNMENT

MOTION: Commissioner John Zaborsky, seconded by Commissioner Judy Holtz to adjourn the Park Commission meeting of July 14, 2004 at 9:10 p.m. Motion carried unanimously.

Sincerely,

John A. Zaborsky

Secretary Park Commission