Submitted for Approval Aug. 25, 2003

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room

Monday, August 11, 2003

MINUTES

1) CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

Elected Officials Present: Arden Tews, President Barbara Hanson, Comm. #1

Scott Sauer, Comm. #2 Jerry Jurgensen, Comm. #3 Russ Handevidt, Comm. #4

Jeanne Krueger, Secretary

Others Present: James Archambo, Adm. Myra Piergrossi, Fin/ Dir. Brad Werner, Town Eng. Jeff Roth, Water Supt. George Dearborn, Com. Dev. Dir. Paula Pagel, Accts. Mgr./Dep. Treas. Jerry Manderfield Don Winkler

2) AWARDS / PRESENTATIONS

3) PUBLIC FORUM – Non-Agendized Utility District Related Matters

Residents Jerry Manderfield, 1008 Sterling Heights, and Don Winkler 1011 Sterling Heights, complained of the neighborhood flooding and sewage water in their basements. They stated they incurred damage beyond what insurance would cover and asked the town board for help with suggestions to alleviate the problem and help with the cost of repairs. Adm. Archambo and Eng. Brad Werner explained what may have occurred regarding sewage backs up. Mr. Werner stated the town has been very aggressive and have already spent hundreds of thousands of dollars upgrading and replacing laterals on a continuing basis. Mr. Winkler stated he felt the utility district employees lacked customer service skills citing call backs not received and digging up property without notifying the property owners. Pres. Tews instructed Supt. Roth to follow up with their complaints and perform some testing and/or televising in that area for water leakage or other problems.

4) DISCUSSION ITEMS

5) OLD BUSINESS

6) NEW BUSINESS

a) 030811-1:UD Expenditures

MOTION: Handevidt/Jurgensen to adopt to approve the expenditures as submitted with the exception of (none). Motion carried.

b) 030811-2:UD Authorize Use of Borrowed Funds for the Holly Road Project

MOTION: Sauer/Jurgensen to adopt to approve as submitted. Motion carried.

c) 030811-3:UD Authorize the Write-Off of Delinquent Utility Bills

MOTION: Handevidt/Jurgensen to adopt to approve as submitted. Motion carried.

7) ORDINANCES / AGREEMENTS

8) APPROVAL OF MINUTES

a) Regular Utility Commission Meeting – July 28, 2003

MOTION: Handevidt/Hanson to approve the minutes as submitted. Motion carried.

9) CORRESPONDENCE

10) REPORTS

a) Town Administrator James Archambo

b) Engineer Brad Werner

c) Water Supt. Jeff Roth: felt there were some misconceptions regarding the Sterling Heights complaints stating they had given assistance to the resident prior to last weeks flooding. He also suggested a plug or back-flow preventer to somewhat alleviate the water problems however, stated when it rains that hard in that short of a time it’s difficult to prevent water problems.

d) Wastewater Supt. Steve Laabs

e) Commissioners

Comm. Hanson

Comm. Sauer

Comm. Jurgensen

Comm. Handevidt

f) Comm. President Arden Tews

g) Other Town Officials

11) MOTIONS BY COMMISSIONERS

12) ADJOURNMENT

At 5:50 p.m., MOTION: Handevidt/Hanson to adjourn the Utility District Commission Meeting. Motion carried.

Respectfully submitted,

Jeanne Krueger, Utility District Secretary

TOWN OF MENASHA