Submitted for Approval July 14, 2003

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room - Monday, June 23, 2003

MINUTES

1) CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

PRESENT: Arden Tews, Pres. Barbara Hanson, Comm. #1 Scott Sauer, Comm. #2

Jerry Jurgensen, Comm. #3 Russ Handevidt, Comm. #4

OTHERS PRESENT: James Archambo, Admin. Myra Piergrossi, Finance Dir.

Brad Werner, Town Eng. Jeff Roth, Water Supt. Steve Laabs, Wastewater Supt.

Paula Pagel, Accts. Mgr./D.T. Jeanne Kreuger, Sec’y. George Dearborn, Com. Dev. Dir.

Diana Kanter, Assoc. Planner Jon Gooding Robert Bingen, Michel’s Materials (West Bend)

2) AWARDS / PRESENTATIONS

3) PUBLIC FORUM – NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

4) DISCUSSION ITEMS

5) OLD BUSINESS

6) NEW BUSINESS

a) 030623-1:UD Expenditures

MOTION: Handevidt/Sauer to adopt to approve the expenditures as submitted with the exception of (none). Motion carried.

b) 030623-2:UD Initial Resolution Authorizing the Borrowing of Not to Exceed $4,100,000 for Capital Projects; Providing for the Issuance and Sale of General Obligation Promissory Notes Therefore; and Levying a Tax in Connection Therewith

MOTION: Handevidt/Jurgensen to adopt to approve as submitted. Motion carried.

Chairman Tews wanted it to be made clear that this borrowing resolution may or may not be approved during the budget process.

c) 030623-3:UD Award Bid for 2003 Trailer-Mounted Diesel Generator

MOTION: Handevidt/Jurgensen to adopt to approve as submitted. Motion carried.

d) 030623-4:UD Initial Resolution Authorizing the Borrowing of Not to Exceed $1,400,000 for Refunding Purposes; Providing for the Issuance and Sale of General Obligation Securities Therefore; and Levying a Tax in Connection Therewith

MOTION: Handevidt/Jurgensen to adopt to approve as submitted. Motion carried.

7) ORDINANCES / AGREEMENTS

a) 030609-1:UD:ORD Amend Town of Menasha Municipal Code Chapter 28.25 Mandatory Connection to Sewer SECOND READING AND ADOPTION

MOTION: Sauer/Jurgensen to adopt to approve the SECOND READING AND ADOPTION as submitted.

b) 030609-2:UD:ORD Create Town of Menasha Municipal Code Chapter 28.32 Recapture Policy SECOND READING AND ADOPTION

MOTION: Handevidt/Sauer to adopt to approve as submitted.

8) APPROVAL OF MINUTES

a) Regular Utility Commission Meeting – June 9, 2003

MOTION: Handevidt/Jurgensen to approve the minutes as submitted. Motion carried.

9) CORRESPONDENCE

a) Water Pumpage – May 2003

b) Water Main Breaks – May 2003

MOTION: Handevidt/Hanson to accept the correspondence for filing as submitted. Motion carried.

10) REPORTS

a) Town Administrator James Archambo

b) Engineer Brad Werner: American Drive update.

c) Water Supt. Jeff Roth: installing the new pump in Well #6 this week.

d) Wastewater Supt. Steve Laabs: stated annual infiltration report will be forthcoming. (also, see attached report)

e) Commissioners

§ Comm. Hanson: commented that she appreciated Supt. Laabs’ memo report.

f) Comm. President Arden Tews

g) Other Town Officials

Finance Dir. Myra Piergrossi: stated the HTE accounting software will be going live next month, on the 2^nd payroll period in July. She requested the Commissioners to please review and give their thoughts/opinions.

11) MOTIONS BY COMMISSIONERS

12) ADJOURNMENT

At 5:17 p.m., MOTION: Handevidt/Hanson to adjourn the Utility District Commission Meeting. Motion carried.

Respectfully submitted,

Jeanne Krueger, Utility District Secretary

TOWN OF MENASHA