Submitted for Approval April 28, 2003

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room

Monday, April 7, 2003

MINUTES

1) CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

PRESENT: Arden Tews, Pres. Barbara Hanson, Comm. #1 Robert Sprague, Comm. #2 Russ Handevidt, Comm. #4

EXCUSED: Jerry Jurgensen, Comm. #3 Paula Pagel, Accts. Mgr./Dep. Treas.

OTHERS PRESENT: James Archambo, Admin. Myra Piergrossi, Dir/Finance

Brad Werner, Town Eng. Jeff Roth, Water Supt. Steve Laabs, Wastewater Supt.

Jeanne Krueger, Sec’y. George Dearborn, Com. Dev. Dir. Scott Sauer

2) AWARDS / PRESENTATIONS

3) PUBLIC FORUM – NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

4) DISCUSSION ITEMS

5) OLD BUSINESS

6) NEW BUSINESS

a) 030407-1:UD Expenditures

MOTION: Handevidt/Sprague to adopt to approve the expenditures as submitted with the exception of (none). Motion carried.

b) 030407-2:UD Construction Plan Approval – Drum Corps Drive

MOTION: Handevidt/Sprague to adopt to approve as submitted. Motion carried.

c) 030407-3:UD Award Bid 2003 Water Main and Sanitary Sewer Reconstruction for American Drive and Valley Road

MOTION: Handevidt/Hanson to adopt to approve as submitted. On roll call, all board members voted AYE. Motion carried.

d) 030407-4:UD Award Bid for Lift Station #2 Replacement on Lakeshore Drive and Frances Street

MOTION: Handevidt/Hanson to adopt to approve as submitted. On roll call vote, all board members voted AYE. Motion carried.

e) 030407-5:UD Appointment of Representative to the Grand Chute Menasha West Sewerage Commission

MOTION: Sprague/Handevidt to adopt to approve as submitted. Motion carried with Commissioner Hanson abstaining.

7) ORDINANCES / AGREEMENTS

8) APPROVAL OF MINUTES

a) Regular Utility Commission Meeting – March 24, 2003

MOTION: Sprague/Handevidt to adopt to approve the minutes as submitted. Motion carried.

9) CORRESPONDENCE

a) Water Billing Summary – February 2003

b) Sewer Billing Summary – February 2003

c) Monthly Water Pumpage – March 2003

d) Water Main Break Report – March 2003

MOTION: Sprague/Handevidt to accept the correspondence for filing as submitted. Motion carried.

10) REPORTS

a) Town Administrator James Archambo

b) Engineer Brad Werner: update on American Drive project.

c) Water Supt. Jeff Roth: updated staff on the Valley Road project.

d) Wastewater Supt. Steve Laabs: update on #3 Lift Station.

e) Commissioners

f) Comm. President Arden Tews: received a call from a senior citizen on Manitowoc Rd. regarding his neighbor’s expensive water bill and asked how this payment could be handled. Finance Dir. Piergrossi requested that any time customers call on any kind of question, problem or complaint to please direct the call to her office for correct assistance. Unfortunately, the caller had not called the town office thus far. It was the decision of the town board members not to proceed against Mr. Cliff Cansey for the collection of a delinquent utility bill.

g) Other Town Officials

Finance Dir. Myra Piergrossi: stated problems collecting delinquent water bills from Bridgeview Gardens. She cited a case whereas the costs to take the customer to small court claims and other expenses involved outweighed the monies due for the water bill.

Comm. Dir. Dearborn: stated he still has not heard from town of Clayton Chairman, Arden Schroeder regarding the Utility Agreement.

11) MOTIONS BY COMMISSIONERS

12) ADJOURNMENT

At 5:37 p.m., MOTION: Sprague/Handevidt to adjourn the Utility District Commission Meeting. Motion carried.

Respectfully submitted,

Jeanne Krueger, Utility District Secretary

TOWN OF MENASHA