Submitted for Approval Jan. 27, 2003

UTILITY DISTRICT COMMISSION - REGULAR MEETING

Municipal Complex - Assembly Room

Monday, January 13, 2003

MINUTES

I. CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

PRESENT: Arden Tews, Pres. Barbara Hanson, Comm. #1 Robert Sprague, Comm. #2 Jerry Jurgensen, Comm. #3 Russ Handevidt, Comm. #4 Jeanne Krueger, U.D. Secretary

OTHERS PRESENT: James Archambo, Administrator Myra Piergrossi, Dir/Finance

Brad Werner, McMahon Steve Laabs, Wstwtr Supt. George Dearborn, Dir/Com. Dev.

Paula Pagel, Accts. Mgr./D.T.

II. PRESENTATIONS

III. PUBLIC FORUM – Non-Agendized Utility District Related Matters

IV. DISCUSSION ITEMS

V. OLD BUSINESS

VI. NEW BUSINESS

a) 030113-1:UD Expenditures

MOTION: Sprague/Jurgensen to adopt to approve as submitted. Motion carried.

b) 030113-2:UD Authorize Wastewater Superintendent to Accept McMahon, Inc. Proposal to Furnish the Lift Station #2 Controls

MOTION: Sprague/Hanson to adopt to approve as submitted. Motion carried.

c) 030113-3:UD Approve Credit for Telemetry System Upgrades for Lift Station #2

MOTION: Sprague/Hanson to adopt to approve as submitted. Motion carried.

d) 030113-4:UD Construction Plan Approval – Jacobsen Creek Condominiums Phase I

MOTION: Handevidt/Sprague to adopt to approve as submitted.

e) 030113-5:UD Acceptance of Water Main Extension for Ogden Plumbing, North St.

MOTION: Handevidt/Sprague to adopt to approve with the addition of “PHASE I” in the resolution title and, after the word extension in the first whereas and, after the word extension in the Now, therefore be it resolved paragraph. Motion carried.

f) 030113-6:UD Acceptance of Water and Sewer Main Extensions for Gambsky Grove

MOTION: Sprague/Jurgensen to adopt to approve as submitted. Motion carried.

g) 0030113-7:UD Construction Plan Approval – Shady Springs Estates VI

MOTION: Handevidt/Sprague to adopt to approve as submitted.

VII. ORDINANCES / AGREEMENTS

VIII. APPROVAL OF MINUTES

a) Regular Utility Commission Meeting – December 16, 2002

MOTION: Sprague/Hanson to accept the minutes as submitted. Motion carried.

IX. CORRESPONDENCE

a) Water Billing Summary – Nov. 2002 b) Sewer Billing Summary – Nov. 2002

c) Water Pumpage Report – Nov. 2002 d) 2002 Industrial Surcharges

e) Water Main Breaks – Dec. 2002 f) Wastewater Supt. Monthly Reprt – Dec. 2002

MOTION: Sprague/Handevidt to accept the correspondence for filing as submitted. Motion carried.

X. REPORTS

a) Town Administrator James Archambo: update on Water Supt. Jeff Roth’s surgery.

b) Engineer Brad Warner: updated the U.D. Commissioners on the upcoming Utility District projects for 2003.

c) Water Supt. Jeff Roth - excused

d) Wastewater Supt. Steve Laabs: received a call from Greenville regarding sewer cleaning. Supt. Laabs did not feel there was time to offer assistance to Greenville, so he advised Greenville to get their own professional cleaners.

e) Commissioners

· Comm. Hanson: received a number of calls regarding complaints of high water bills in summer. Accts. Mgr. Pagel explained the pricing process and advised Supv. Hanson and the other board members to refer these types of calls from the residents directly to Ms. Pagel at the Municipal Office or call the U.D. office.

· Comm. Sprague

· Comm. Jurgensen

· Comm. Handevidt: 1) received questions about surcharge meters. Wastewater Supt. Laabs stated Badger Labs has flow meters measuring BOD and on-going problems with the metering. He suggested Badger Labs and the C/Menasha measure together; 2) questioned the June 11 sewer backups and the denied claims from the town’s insurance carrier.

f) President Arden Tews: questioned the progress with the town Utility Agreement with the t/Clayton. Admin. Archambo and Comm. Dev. Dir. Dearborn met with two t/Clayton Supervisors and gave an update. Engr. Werner will update the board with an upcoming report. Comm. Sprague stated he felt the U.D. should take care of the town’s needs and not on the Town of Clayton’s. Clerk Krueger reminded this was not a t/Clayton issue but rather a Kimberly-Clark issue.

g) Other Town Officials

Finance Dir. Myra Piergrossi: update on the delinquency of payments from the mobile homes in the town. (See Attached)

XI. ANNOUNCEMENTS

XII. MOTIONS BY COMMISSIONERS

XIII. ADJOURNMENT

At 5:51 p.m., MOTION: Sprague/Jurgensen to adjourn. Motion carried.

Respectfully submitted,

Jeanne Krueger, Utility District Secretary, TOWN OF MENASHA