DRAFT ONLY - To be
submitted for Approval on Dec. 15, 2003
TOWN BOARD OF SUPERVISORS REGULAR
MEETING
Municipal Complex - Assembly Room -
MINUTES
Town Chair Arden Tews called the Regular
Meeting of the Town Board of Supervisors to order at 6:05 p.m. and led the
Pledge of Allegiance.
Elected Members Present:
Scott Sauer, Supv. #2 Jerry Jurgensen, Supv. #3 Russ
Handevidt, Supv. #4
Excused: Jeanne Krueger, Clerk
Also Present: James Archambo, Admin. Lee Reibold, Town Engr.
Rod McCants, Police
Chief George Dearborn, Com. Dev. Dir. Richard Eiberger, Assessor Randy Gallow, Street Supt. Keith
Kiesow, Fire Chief Karen Tweedie, Dep. Clerk
Robert Liedl Mike Lettier, Pres./Police
Comm. Jay Schroeder
Christine Van Vreede, Cellu Tissue
Chad Cordle, Cellu Tissue Brad Viegut, R. W. Baird & Co.
a) Presentation
of Plaque 2003 Business of the Year – Cellu Tissue Holdings, Inc.
Supv.
Hanson spoke a few words about Cellu Tissue Holdings and presented them with a plaque. Mr. Chad Cordle, accompanied by Ms. Christine
Van Vreede, accepted the plaque in
recognition
of being selected as the 2003 the Business of the Year.
b) R.
W. Baird – Mr. Brad Viegut presented to the town board the Summary of
Finance Plan for the town over a 20-year
span.
c) Police Department
Simunitions Demonstrations - Cancelled
due to a sprained ankle suffered by the officer that was to present the
demo. It will be rescheduled in the near
future.
4) DISCUSSION
ITEMS
Board members discussed the Finance
Plan for 2004. Brad Viegut from R.W. Baird & Co. presented various options
for borrowing over 10 yr. and 20 yr. terms and stated when the time comes, he
will search out the best interest rates.
Chairman Tews asked Street Supt. Randy
Gallow about the ongoing construction on
Chairman Tews requested Fin. Dir.
Piergrossi to put the expense of each item on the Capital Projects list
together for the town board members to review.
They will come back at the next town board meeting with a decision as to
which items to proceed with for 2004.
5) OLD
BUSINESS
6) NEW BUSINESS
a) 031201-1:
Authorization to Proceed with 2004 Capital Projects
MOTION: Handevidt/Jurgensen
to adopt to approve as submitted. After discussion, Supvs. Handevidt &
Jurgensen rescinded their motion for approval citing they needed more
information from
Dir.
Piergrossi as costs of each project.
MOTION: Handevidt/Hanson
to postpone to the Dec. 15 board meeting. Motion carried.
MOTION: Handevidt/Hanson
to adopt to approve the expenditures with the exception of (none), as submitted. Motion carried.
MOTION: Sauer/Jurgensen
to adopt to approve as submitted. Motion
carried.
d) 031201-4: 2004 Budget Amendment –
Reducing Levy/Offset with Other Revenue
MOTION: Handevidt/Sauer to adopt to
approve as submitted. On a roll call
vote, motion carried 5-0 with all board members voting AYE.
e) 031201-5: Rollover of DCOMM Funds
MOTION: Jurgensen/Sauer to adopt to
approve as submitted. Discussion ensued
regarding the expense of particular items.
Fire Chief Kiesow will bring quotes on the items to board members for
their review. Supvs. Jurgensen &
Sauer rescinded their motions for approval.
MOTION: Handevidt/Hanson to postpone
to the Dec. 15 Board meeting in order to obtain further information from Chief
Kiesow. Motion carried.
f) 031201-6: Approve Agreement for
Drainage Ditch – Manitowoc road
MOTION: Sauer/Jurgensen
to adopt to approve as submitted.
Chairman Tews
suggested the possibility of including the C/Menasha in sharing the cost of
this project. Street Supt. Gallow will
try to contact Mark Radtke, Dir. of Public Works, to discuss this option.
Supvs. Sauer
& Jurgensen rescinded their motions.
MOTION: Jurgensen/Hanson
to postpone to Dec. 15 Town Board meeting in order to obtain further
information from Supt. Gallow. Motion carried.
g) 031201-7: Declaring Official Intent for
Borrowing
MOTION: Handevidt/Jurgensen
to adopt to approve as submitted. Motion
carried.
h) 031201-8: Approve Agreement for Drainage
Ditch – Brighton Beach Road
MOTION: Sauer/Handevidt
to adopt to approve as submitted. Motion
carried.
7) ORDINANCES
/ POLICIES / AGREEMENTS
a) 031124-1:ORD Amend
Town of Menasha Municipal Code Chapter 6, Sections 6.12 and 6.45 Amending Fees
for Drainage Review for Subdivisions and Site Plans SECOND READING AND ADOPTION
MOTION: Sauer/Jurgensen to adopt
to approve the SECOND READING & ADOPTION as submitted. Motion carried.
b) 031124-2:ORD Amend
Town of
MOTION: Jurgensen/Handevidt to adopt
to approve the SECOND READING & ADOPTION as submitted. Motion carried.
c) 031201-3:POL Amend Town
of
MOTION: Jurgensen/Hanson to
accept the FIRST
8) PERSONNEL
a) Joint Closed Session of the Town of
Menasha Board of Supervisors and Park Commission October 8, 2003
MOTION: Handevidt/Jurgensen
to adopt to approve as submitted. Motion
carried.
10) CORRESPONDENCE
a) Fireline – December 2003
b) Fire Department Monthly Activity Report
– October 2003
MOTION: Handevidt/Jurgensen
to accept the correspondence for filing as submitted. Motion carried.
11) REPORTS
a) Town
Administrator James Archambo noted that Park Dir. Mike Kading
was absent this evening but has left his report for the town board. (See
Attached)
Barbara Hanson,
Supv. #1
Scott Sauer, Supv.
#2
Jerry Jurgensen,
Supv. #3
Russ Handevidt,
Supv. #4 reported to the Street Supt. a
large bump on
e) Town Chairman Arden Tews 1) stated the Santa Float will
ride around town the week of December 8.
2) thanked Vice Chairperson Jerry
Jurgensen for directing the meeting on Nov. 24 during his absence.
f) Other Town Officials
Comm. Dev. Dir,
George Dearborn stated the town will break a record
for single-family home permits this year, with 158 issued thus far.
Assessor Richard
Eiberger announced this Friday at noon, the
new overpass Hwy. 10 (at Hwy. 45) will be open to Fremont.
12) MOTIONS BY SUPERVISORS
At 8:20 p.m., MOTION: Tews/Handevidt
to convene into
closed session pursuant 19.85(1)(e) of the WI State Statutes; deliberating or
negotiating the purchasing of public properties, the investing of public funds,
or conducting other specified public business whenever competitive or bargaining
reasons require a closed session, specifically to discuss the Green Valley
Ditch project; and,
19.85(1)(c)
of the WI State Statutes; considering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility, specifically to discuss employee
evaluations, 2004 non-represented wages,
At
a) 031201-1
CLOSED: Amend Job Description – Police Administrative Services Supervisor
MOTION: Handevidt/Jurgensen to adopt to approve as
submitted. Motion Carried Unanimously.
b) 031201-2
CLOSED: Amend Job Description – Administrative Assistant
MOTION: Sauer/Hanson to adopt to approve with the
change to include pay grade changed to
8 from 7. Motion carried unanimously
including the pay grade change.
c) 031201-3
CLOSED: Approve 2004 Organizational Chart
MOTION: Handevidt/Hanson to adopt to approve as
submitted. Motion carried unanimously.
d) 031201-4
CLOSED: Set 2004 Non-Represented Wages
MOTION: Handevidt/Hanson to postpone for
consideration until the Dec. 15 meeting.
Motion carried unanimously.
e) 031201-5
CLOSED: Resolution to Amend Administrator Contract
MOTION: Handevidt/Sauer to postpone for consideration
until the Dec. 15 meeting. Motion
carried unanimously.
13) ADJOURNMENT
At
Respectfully submitted,
Karen J. Tweedie
Deputy Clerk
TOWN OF MENASHA