TOWN BOARD OF SUPERVISORS REGULAR
MEETING
Immediately following Public Hearing -
2003 Comprehensive Plan
Municipal Complex - Assembly Room -
MINUTES
Town Chair
PRESENT:
Jerry Jurgensen, Supv. #3 Russ
Handevidt, Supv. #4
ALSO PRESENT: James Archambo, Admin. Jeanne Krueger, Clerk Roger Clark, Town Atty.
Lee Reibold, Town Engr.
Rod McCants, Police Chief
George Dearborn, Com. Dev. Dir. Richard Eiberger, Assessor Randy
Gallow, Street Supt.
Keith Kiesow, Fire Chief Susan Phillips, Dep. Chief/Fire Marshal John Zaborsky
Diana Kanter, Assoc. Planner Tina Bachorz Barbara Heeter Jon Gooding
Ron Krueger
Clarence Peterson Roy Kuehn Richard Gawinski Mike Lynch
John Holtan/Associated Appraisal Jim Danielson/Accurate Appraisal
4)
DISCUSSION ITEMS
5)
OLD BUSINESS
6)
NEW BUSINESS
a) 030623-1:
Rezoning – Bay Lakes Council Boy Scouts of
MOTION: Handevidt/Jurgensen to
adopt to approve as submitted. Motion carried.
b) 030623-2:
Certified Survey Map – J.R. Development – Relocating
MOTION: Handevidt/Hanson to
adopt to approve as submitted. Motion
carried.
MOTION: Handevidt/Hanson to
adopt to approve as submitted. Motion
carried.
d) 030623-4:
Expenditures
MOTION: Handevidt/Jurgensen to
adopt to approve the expenditures with the exception of (none), as submitted. Motion carried.
e) 030623-5:
Authorization to Sign Memorandum of Understanding – Hazard Mitigation Plan
MOTION: Sauer/Handevidt to
adopt to approve as submitted. Motion
carried.
f) 030623-6:
Authority to Sign Local Program Operator Contract
MOTION: Jurgensen/Handevidt to
adopt to approve as submitted. Motion
carried.
g) 030623-7:
Approve Change Order #1 – Crack Sealing
MOTION: Handevidt/Jurgensen to
adopt to approve as submitted. Motion
carried.
h) 030623-8:
Approve Change Order #1 – Chip sealing
MOTION: Sauer/Handevidt to
adopt to approve as submitted. Motion
carried.
i) 030623-9:
Revaluation Contract Bid for the 2004 Assessment Roll
MOTION: Handevidt/Hanson to
adopt to approve as submitted. On roll
call, Motion carried unanimously.
It should be noted for the
record that Mr. John Holtan representing Associated Appraisal presented the
board members with an amended bid of $179,000.00.
j) 030623-10:
Initial Resolution Authorizing the Borrowing of Not to Exceed $3,150,000 for
Capital Projects; Providing for the Issuance and Sale of General Obligation
Promissory Notes Therefore; and Levying a Tax in Connection Therewith
MOTION: Handevidt/Hanson to
adopt to approve as submitted. Motion
carried.
Chairman
Tews wanted it to be made clear that this borrowing resolution may or may not
be approved during the budget process.
k) 030623-11:
Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing
MOTION: Handevidt/Jurgensen to
adopt to approve as submitted. Motion carried.
l) 030623-12:
Initial Resolution Authorizing the Borrowing of Not to Exceed $4,100,000 for
Capital Projects; Providing for the Issuance and Sale of General Obligation
Promissory Notes Therefore; and Levying a Tax in Connection Therewith
MOTION: Handevidt/Jurgensen to
adopt to approve as submitted. Motion
carried.
Again,
Chairman Tews wanted it to be made clear that this borrowing resolution may or
may not be approved during the budget process.
m) 030623-13:
Initial Resolution Authorizing the Borrowing of Not to Exceed $1,400,000 for
Refunding Purposes; Providing for the Issuance and Sale of General Obligation
Securities Therefore; and Levying a Tax in Connection Therewith
MOTION: Handevidt/Jurgensen to
adopt to approve as submitted. Motion
carried.
Again,
Chairman Tews wanted it to be made clear that this borrowing resolution may or
may not be approved during the budget process.
n) 030623-14:
Bar Operators Licenses
MOTION: Handevidt/Hanson to
adopt to approve as submitted. Motion
carried.
7) ORDINANCES / POLICIES / AGREEMENTS
a) 030609-1:ORD
Amend Town of
MOTION: Handevidt/Hanson to accept the SECOND
b) 030609-2:ORD
Create Town of Menasha Municipal Code Chapter 28.32 Recapture Policy SECOND
MOTION: Handevidt/Hanson to accept the SECOND
c) 030623-3:ORD
Amend Town of
MOTION: Handevidt/Jurgensen to accept the FIRST
d) 030623-4:ORD
Amend Town of
MOTION: Handevidt/Hanson to accept the FIRST
e) 030623-5:ORD
Create Chapter 30 Comprehensive Plan
FIRST
MOTION: Handevidt/Sauer to accept the FIRST
After discussion,
(Amendment #1) MOTION: Handevidt/Sauer to AMEND the land use
plan for the area north of the Municipal Complex as “low-density” residential
to industrial. Motion carried
unanimously.
MOTION: Handevidt to leave the density for the MEE property
as is (12 per acre). Motion failed for
lack of a second.
MOTION: Sauer to lower the density for the MEE property to
8.5 per acre as recommended by the Planning Commission. Motion failed for lack of a second.
(Amendment #2) MOTION:
Jurgensen/Hanson to AMEND the MEE property to “low-density”. Motion carried on a 3-2 vote. On roll call, Supvs. Hanson, Jurgensen and
Chairman Tews voted AYE. Supvs. Sauer
and Handevidt voted NAY.
(Amendment #3) MOTION: Hanson/Jurgensen to include the
balance of the amendments recommended by the Planning Commission (see attached
drawings). Motion carried unanimously.
Regarding the main motion, motion carried on a 3-2 roll call
vote with Supvs. Hanson, Jurgensen and Chairman Tews voting AYE and Supvs.
Sauer and Handevidt voting NAY.
f) 030623-6:
MOTION: Jurgensen/Handevidt to accept the FIRST
8) PERSONNEL
a) 030623-1:APPT
Paid-on-Call Firefighter, Blob
MOTION: Handevidt/Jurgensen to accept the resignation
as submitted. Motion carried.
b) 030623-2:APPT
Paid-on-Call Firefighter, Eisenman
MOTION: Handevidt/Jurgensen to accept the appointment
as submitted. Motion carried.
c) 030623-3:APPT Paid-on-Call Firefighter, Gooding
MOTION: Handevidt/Jurgensen to accept the appointment
as submitted. Motion carried.
d) 030623-4:APPT
Paid-on-Call Firefighter, Pellizzer
MOTION: Handevidt/Jurgensen to accept the appointment
as submitted. Motion carried.
e) 030623-5:APPT
Paid-on-Call Firefighter, Pickett
MOTION: Handevidt/Jurgensen to accept the appointment
as submitted. Motion carried.
f) 030623-6:APPT
Paid-on-Call Firefighter, Xiong
MOTION: Handevidt/Jurgensen to accept the appointment
as submitted. Motion carried.
g) 030623-7:
MOTION: Jurgensen/Hanson to accept the appointment as
submitted. On roll call, motion carried
4-1 with Supvs. Hanson, Sauer, Jurgensen, and Chairman Tews voting AYE. Supv. Handevidt voted NAY.
It should be noted for the
record, Supv. Hanson was advised by legal council to abstain from voting due to
Mr. Gawinski being her father. Supv
Hanson, however, stated she called several other authorities and they felt it
was appropriate for her to vote. Supv.
Handevidt stated that he was not questioning her legal right to vote however,
stated he felt it was highly unethical of her to do so along with the fact that
her son was employed by the Parks Department.
MOTION: Handevidt/Jurgensen to approve the minutes as
submitted. Motion carried.
10) CORRESPONDENCE
a) Police
Officer’s Overtime Analysis - May 2003
b) Fire
Department Monthly Activity Report - May 2003
MOTION: Handevidt/Sauer to accept the
correspondence for filing as submitted.
Motion carried.
11) REPORTS
a) Town Administrator James Archambo
Barbara Hanson, Supv. #1 : stated
Lied’s Nursery will return to repair/rectify plantings installed at the
Community Center incorrectly.
Russ Handevidt, Supv. #4: Sewerage
Commission update
e) Town
Chairman Arden Tews: 1) received a complaint from a resident concerning
the town’s ordinance regarding fence lines; 2) letter received from Valley Home
Builders regarding weight limits. Supt.
Randy Gallow to follow up; 3) dead deer complaints
4) Inquired about the status
regarding the requested street light on
f) Other
Town Officials
Assessor Richard Eiberger: 1) stated he sent out approx. 600 assessment
notices totaling approx. $27,000,000.; 2)
Open Book is this week.
12) MOTIONS
BY SUPERVISORS
At
8:33 p.m., MOTION: Handevidt/Sauer to
convene into closed session pursuant to 19.85(1)(c) of the WI State Statutes;
considering employment, promotion, compensation or performance evaluation data
of any public employee over which the governmental body has jurisdiction or
exercises responsibility, specifically to discuss mid-year performance
evaluations. Motion carried.
PRESENT:
Jerry Jurgensen, Supv. #3 Russ
Handevidt, Supv. #4 James
Archambo, Admin.
Discussion ensued regarding performance evaluations
of several employees.
At
9:23 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes;
the Town Board will reconvene into open session to act on any business discussed
in closed session.
b)
030623-1:CLOSED Wage Adjustments
MOTION: Handevidt/Sauer to
adopt to approve the wage increases for Karen Tweedie, Dep. Clerk and Richard
Eiberger, Assessor. Motion carried unanimously.
13) ADJOURNMENT
At
Respectfully submitted,
Jeanne Krueger, Certified Municipal
Clerk
TOWN OF