Submitted for Approval June 9, 2003

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room - Monday, May 19, 2003

MINUTES

1) CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

PRESENT: Arden Tews, Town Chair Barbara Hanson, Supv. #1 Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3 Russ Handevidt, Supv. #4

ALSO PRESENT: James Archambo, Admin. Jeanne Krueger, Clerk Greg Curtis, Town Atty.

Carl Sutter, Town Engr. Rod McCants, Police Chief George Dearborn, Com. Dev. Dir. Keith Kiesow, Fire Chief Mike Lettier, Pres. Police Comm.

2) AWARDS / PRESENTATIONS

3) PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

4) DISCUSSION ITEMS

5) OLD BUSINESS

a) 030428-1: Fire Department Retirement Plan Review Committee

MOTION: Handevidt/Hanson to adopt to approve the resolution nominating Supv. Scott Sauer as submitted. Motion carried with Supv. Sauer abstaining.

b) 030428-8: Award Bid 2003 Chip Sealing Program

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

6) NEW BUSINESS

a) 030519-1: Rezoning – JR Development – Meadow Heights Subdivision

MOTION: Handevidt/Sauer to adopt to approve as submitted. Motion carried.

b) 030519-2: Certified Survey Map – Pheifer – Hoffman Street

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

c) 030519-3: Certified Survey Map – Goldshlack, Burkhardt, Harding, and Aldinger 1363 & 1411 Palisades Dr.

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

d) 030519-4: Certified Survey Map – Roger Clark – 1467 Windmar Drive

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

e) 030519-5: Expenditures

MOTION: Handevidt/Jurgensen to adopt to approve with the exception of (none), as submitted. Motion carried.

f) 030519-6: Set Public Hearing - Preliminary Special Assessments for Construction to Alaskan Acres Subdivision Development on Irish Road – Sanitary Sewer and Water Mains and Lift Station

MOTION: Handevidt/Sauer to adopt to approve as submitted. Motion carried.

g) 030519-7: Mutual Aid Agreement with Kaukauna Fire Department

MOTION: Jurgensen/Hanson to adopt to approve as submitted. Motion carried.

h) 030519-8: Issue Temporary Class “B” Retailer’s (Picnic) Licenses – Suburban Athletics and Menasha Youth Sports

MOTION: Handevidt/Sauer to adopt to approve as submitted. Motion carried.

i) 030519-9: Approve Cellular Phone Contract Renewal

MOTION: Handevidt/Jurgensen to adopt to approve as submitted. Motion carried.

j) 030519-10: Approve Property Insurance Contract

MOTION: Sauer/Handevidt to adopt to approve as submitted. Motion carried.

k) 030519-11: Agent Appointment – Express Convenience Center - 1400 American Dr.

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

l) 030519-12: Issue Alcohol Beverage License – La Fiesta Mexican Restaurant

MOTION: Handevidt/Sauer to adopt to approve as submitted. Motion carried.

7) ORDINANCES / POLICIES / AGREEMENTS

a) 030519-1:ORD Amend Town of Menasha Municipal Code Chapter 1.03 Appointed Boards, Commissions and Committees FIRST & SECOND READING AND ADOPTION

MOTION: Handevidt/Hanson to accept the FIRST READING, SECOND READING AND ADOPTION as submitted. Motion carried.

8) PERSONNEL

a) 030519-1:APPT Planning Commission Member

MOTION: Jurgensen/Hanson to accept the re-appointment of Alvin Bellmer as submitted by Chairman Tews. Motion carried.

b) 030519-2:APPT Planning Commission Member

MOTION: Hanson/Jurgensen to accept the re-appointment of Harry Pelton as submitted by Chairman Tews. Motion carried 4-1. Supv. Handevidt voted NAY.

c) 030519-3:APPT Police Commission Member

MOTION: Hanson/Jurgensen to accept the re-appointment of David McFadden as submitted by Chairman Tews. Motion carried.

9) APPROVAL OF MINUTES

a) Regular Town Board Meeting – April 28, 2003

b) Regular Town Board Meeting – May 5, 2003

MOTION: Handevidt/Jurgensen to approve the minutes as submitted. Motion carried.

10) CORRESPONDENCE

a) Fire Department – Monthly Activity Report – April 2003

MOTION: Handevidt/Jurgensen to accept the correspondence for filing as submitted. Motion carried.

11) REPORTS

a) Town Administrator James Archambo: 1) recommended the Green Valley Detention Pond still be installed and perhaps, co-mingle funds with the Baldwin/Teakwood project depending on town grants available. Discussion ensued with board recommendation that Option #7 from McMahon & Assoc. be chosen for the pond; 2) letter from an Irish Rd. resident complaining of the $5.00 late fee she was charged for a pet license.

b) Town Attorney Greg Curtis

c) Town Clerk Jeanne Krueger requested permission for overnight in Green Bay to attend the Clerk’s Institute citing the long and difficult classes. Board members refused her request due to the 60 mile radius for lodging reimbursement.

d) Town Board

Barbara Hanson, Supv. #1: 1) asked about riding in the Memorial Day parade; 2) asked what was received for the sale of the town’s fire van. She was told it fetched $1900.00 at the May 17^th auction.

Scott Sauer, Supv. #2: 1) asked if the Altenhofen request for street (Century Oaks Dr. to Packerland Dr.) name change had been completed. Clerk Krueger stated it will be on the June 9^th agenda for board decision.

Jerry Jurgensen, Supv. #3

Russ Handevidt, Supv. #4: 1) agreed with Chairman Tews on McMahon’s’ Option #7 regarding the Green Valley Detention Pond project; 2) voiced appreciation to Police Chief McCants regarding his research on the town van.

e) Town Chairman Arden Tews: 1) complimented Chief Kiesow, Capts. Tom Gritton & Lt. Mike Gallagher regarding the Tuesday’s seminar; 2) received letter from Appleton Police Dept. commending officer Cutler, as a member of the S.T.A.R. team, for his participation in the capture of a dangerous felon.

f) Other Town Officials

Comm. Dev. Dir, George Dearborn: update on the Comprehensive Plan meeting last Wednesday.

Fire Chief Keith Kiesow: joint maintenance agreements with surrounding communities.

Police Chief Rod McCants: 1) provided documentation to Supv. Hanson regarding police overtime; 2) requested guidance from the town board regarding the sale of used vehicles. Town Board consensus was for Police Chief McCants to sell the vehicle.

Assessor Richard Eiberger: 1) received 6 bids for the reassessment project for 2004 which he and Clerk Krueger will be open following the Regular Town Board meeting;

2) increased the value of Valley Gateway Square development an additional $4 million ($50,000 to $75,000).

Town Engineer Carl Sutter: stated the assessments for the American Dr. project have actually dropped 10%.

12) MOTIONS BY SUPERVISORS

At 7:41 p.m., MOTION: Handevidt/Hanson to convene into closed session pursuant to 19.85(1)(c) of the Wisconsin State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss filling the vacancy of the Park and Recreation Director. Motion carried.

Present: Admin. Archambo, Supvs. Hanson, Sauer, Jurgensen & Handevidt & Chairman Tews.

Discussion ensued on the applications for the position of the town’s Park & Recreation Director.

At 8:15 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Stats.; the Town Board will reconvene into open session to act on any business discussed in closed session. Motion carried.

a) Discussion/Decision on the applicants selected for the interview process

MOTION: Jurgensen/Handevidt to Interview 6 candidates on Saturday, May 31 at 8:00 a.m. Motion Carried.

13) ADJOURNMENT

At 8:20 p.m., MOTION: Handevidt/Jurgensen to adjourn the Regular Meeting of the Town Board of Supervisors. Motion carried unanimously.

Respectfully submitted,

Jeanne Krueger, Certified Municipal Clerk

TOWN OF MENASHA