Submitted for Approval March 10, 2003

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room

Monday, February 24, 2003

MINUTES

1) CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

PRESENT: Arden Tews, Town Chair Barbara Hanson, Supv. #1 Robert Sprague, Supv. #2

Russ Handevidt, Supr. #4

EXCUSED: Jerry Jurgensen, Supv. #3 Myra Piergrossi, Finance Dir.

ALSO PRESENT: James Archambo, Admin. Jeanne Krueger, Clerk Paula Pagel, Finance

Greg Curtis, Town Atty. Lee Reibold, Town Engr. Rod McCants, Police Chief Keith Kiesow, Fire Chief George Dearborn, Com. Dev. Dir. Richard Eiberger, Assessor Randy Gallow, Street Supt.

Susan Phillips, Fire Marshal Scott Sauer Randy Wolfgram Rebecca Hoffmann

Mike Lettier Burt Schaaf Eric Zibble Adrian Beyer Mike Allox John Zaborsky

Sean Mueller Tom Gritton Steve Van Hooyman Rob Glasel Doug Landskron

Joe Cignoski Joe Trudell Andy Nelson Jim Gregory Lucas Telfer

2) AWARDS / PRESENTATIONS

a) Years of Service Awards – Police Department (see attached).

3) PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

a) Presentation by Lynn R. Peters, Exec. Dir. Fox Cities Convention & Visitors Bureau

Ms. Lynn Peters did not attend this meeting to give her presentation.

4) DISCUSSION ITEMS

5) OLD BUSINESS

6) NEW BUSINESS

a) 030224-1: Expenditures

MOTION: Sprague/Hanson to adopt to approve the expenditures with the exception of (none), as submitted. Motion carried.

b) 030224-2: Award Proposal – Brush Chipper

MOTION: Handevidt/Sprague to adopt to approve as submitted. Motion carried.

c) 030224-3: Bartender Licenses Issued

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

d) 030224-4: Change Order #1 – West Side Arterial Trail Extension

MOTION: Sprague/Handevidt to adopt to approve as submitted. Motion carried.

e) 030224-5: Rezoning – David Bentley, 1340 N. Lake Street

MOTION: Handevidt/Hanson to adopt to approve as submitted. Motion carried.

f) 030224-6: Certified Survey Map – Carow Land Surveying American Drive

MOTION: Sprague/Hanson to adopt to approve as submitted. Motion carried.

g) 030224-7: Zoning text Amendment – Sec. 17.21 Floodplain Zoning

MOTION: Sprague/Tews to adopt to approve as submitted. Motion carried on a 3-1 vote with Supv. Handevidt voting NAY.

7) ORDINANCES / POLICIES / AGREEMENTS

a) 030224-1:ORD Amend Chapter 9 License and Permit Fees FIRST READING

MOTION: Handevidt/Sprague to accept the FIRST READING of the ordinance as submitted. Motion carried.

b) 030224-2:POL Town Employee Serving as POC Volunteer Firefighter

MOTION: Handevidt/Sprague to accept the volunteer firefighter policy as submitted. Motion carried.

8) PERSONNEL

a) 030224-1: APPT Assistant Assessor, Lucas Telfer

MOTION: Sprague/Hanson to approve to adopt as submitted. Motion carried.

b) 030224-2: APPT Police Dept. Communication Technician - Stephanie Griesbach

MOTION: Handevidt/Sprague to approve to adopt as submitted. Motion carried.

c) 030224-3: RETIRE Director of Parks & Recreation – Ronald Krueger

MOTION: Sprague/Handevidt to approve to adopt, with deepest regrets, as submitted. Motion carried.

9) APPROVAL OF MINUTES

a) Regular Town Board Meeting – February 10, 2003

b) Public Hearing – February 10, 2003

MOTION: Handevidt/Hanson to approve the minutes as submitted. Motion carried.

10) CORRESPONDENCE

a) Spring Primary Results

b) Fire Department Activity Report – January 2003

MOTION: Sprague/Handevidt to accept the correspondence for filing as submitted. Motion carried.

11) REPORTS

a) Town Administrator James Archambo: stated raising the open space fees had been discussed at the Park Dept. meeting. State mandates require justification for this proposed increase; attended a state budget meeting this morning at UW-FV along with Dir. Dearborn and Chairman Tews to discuss the state deficit. Some of the cuts mentioned were:

• Elimination of Dept. of Revenue assessing manufacturing properties
• State shared revenue for 2005

Chairman Tews requested the Administrator to draft a letter disagreeing with the proposed method of calculation whereas there would be a $12.70 per capita cut realizing a loss of approx. $215,000 or 32% of shared revenue received by the town.

b) Town Attorney Greg Curtis

c) Town Clerk Jeanne Krueger: the town of Menasha will be hosting the next County/ Town’s Association Meeting to be held in the Municipal Complex Assembly Room on April 24, 2003 at 7:00 pm. Key speaker will be Senator Mike Ellis.

d) Town Board

Barbara Hanson, Supv. #1: asked about the Gateway Development progress. Adm.

Archambo stated meetings have taken place and progress is being made.

Russ Handevidt, Supv. #4: questioned the VanderHeiden deadline regarding the land swap with the c/Appleton. 2) complaints from Carlton Ave. residents regarding the mess and noise while c/Appleton is performing work on the ravine in that area; Supt. Gallow will call the c/Appleton project engineer tomorrow and ask for the timeline on this project and report back to Supv. Handevidt so he may take care of the complaint.

e) Town Chairman Arden Tews: requested engineering costs from McMahon Engineering. Eng. Riebold will gather these figures and report back to the board.

f) Other Town Officials

Comm. Dev. Dir, George Dearborn: neighborhood meetings for future land use are over, and the next step will be the Public Hearing; storm water application has been made.

Firefighter Tom Gritton: town firefighters will give an exhibition on the new training tower to demonstrate rescue skills.

Fire Chief Keith Kiesow: will receive $900 DOT grant for first responder kits; update on the replacement of breathing apparatus with the application for a grant to help pay for the devices with Town paying a matching 10% of the costs.

Assessor Richard Eiberger: update on the American Drive land acquisition; stated the town’s work roll is complete from Winnebago Cty. which he will be picking it up shortly; stated he had grave concerns regarding state Manufacturing.

12) MOTIONS BY SUPERVISORS

At 7:06 p.m., MOTION: Sprague/Handevidt to convene into closed session pursuant 19.85(1)(c) and (g) of the WI State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, and conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Specifically, to discuss the WPPA Contract and to review and approve closed session minutes for the dates of:

June 10, 1996 July 22, 1996 Jan. 27, 1997 April 10, 2000 Jan. 22, 2001

Sept. 12, 1996 Feb. 10, 1997 April 24, 2000 Feb. 19, 2001 Sept. 23, 1996

Feb. 14, 2000 May 8, 2000 Mar. 26, 2001 Oct. 7, 1996 Oct. 23, 2000

Nov. 18, 1996 Mar. 30, 2000 Nov. 20, 2000 Mar. 13, 2000

Present: Barbara Hanson, Supv. #1; Robert Sprague, Supv. #2; Russ Handevidt, Supv. #4; Arden Tews, Chairperson; Jeanne Krueger, CMC; Chuck Koehler, Herrling-Clark

Clerk Krueger is to meet with Att’y. Koehler to review the closed minutes for approval.

Discussion ensued regarding a misunderstanding in the Police Union WPPA contract. Adm. Archambo recommended this issue be settled. The board members agreed by consensus to accept the recommended course of action.

At 8:28 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes; the Town Board may reconvene into open session to act on any business discussed in closed session.

13) ADJOURNMENT

At 8:29 p.m., MOTION: Hanson/Handevidt to adjourn the Regular Meeting of the Town Board of Supervisors. Motion carried unanimously.

Respectfully submitted,

Jeanne Krueger, Certified Municipal Clerk