Submitted for Approval Jan. 27, 2003

 

TOWN BOARD OF SUPERVISORS - REGULAR MEETING

Municipal Complex - Assembly Room

Monday, January 13, 2003

MINUTES

 

I.        CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance. 

 

PRESENT: Arden Tews, Town Chair     Barbara Hanson, Supv. #1       Robert Sprague, Supv. #2

Jerry Jurgensen, Supv. #3                     Russ Handevidt, Supr. #4         

 

ALSO PRESENT: James Archambo, Admin.    Jeanne Krueger, Clerk    Lee Reibold, Town Eng.      Rod McCants, Police Chief      Myra Piergrossi, Dir/Finance      Susan Phillips, Fire Marshal 

George Dearborn, Dir/Com. Dev.      Richard Eiberger, Assessor     Keith Kiesow, Fire Chief     

Randy Gallow, St. Supt.  Noelle Webber    Robert Francart      Keith Sippel     John Zaborsky

Pat Tobin   Mike Lettier   Richard DeKleyn    Bob Ramsey    Randy Wolfgram     Tom Gritton

Leeann Johnson    Mike Gallagher  Steve VanHerwynen     Todd Sweeney    Dave Sweeney

Laura Sweeney      Dorothy Allen   Amy Allcox   Mike Allcox    Joe Nowak

     

II.        AWARDS / PRESENTATIONS

Town of Menasha Police Chief Rod McCants presented a Proclamation from the Department of Public Instruction honoring the town’s school Crossing Guards LeeAnn Johnson, 2 yrs; Peggy Johnson, 6 yrs; Jacquelyn Lovejoy, 4yrs; Joe Nowak, 7 yrs; Noelle Webber, 2 yrs & Sue Wisneski, 2 yrs.

 

Chief McCants further praised the Crossing Guards for their dedication in fair weather or foul and complimented them on a job well done.  The Crossing Guards were greeted with a round of applause from the board, staff and townspeople.

 

III.       PUBLIC FORUM – Non-Agendized Town Related Matters

IV.      DISCUSSION ITEMS

V.       OLD BUSINESS

 

VI.      NEW BUSINESS

a)       030113-1: Expenditures

MOTION: Handevidt/Sprague to adopt to approve the expenditures with the exception of (none), as submitted.  Motion carried unanimously.

 

b)       030113-2:  Promotion of Paid-on-Call Firefighter to Rank of Lieutenant - Allcox

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried.

 

c)         030113-3:  Promotion of Paid-on-Call Firefighter to Rank of Lieutenant - Sweeney

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried.

d)       030113-4:  Promotion of Paid-on-Call Firefighter– Van Herwynen

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried.

 

e)       030113-5: Fire Department – Out-of-State Training Request - Gritton

MOTION: Jurgensen/Sprague to adopt to approve as submitted.  Motion carried with Supv. Handevidt abstaining. 

 

f)        030113-6: Fire Department – Out-of-State Training Request - Gallagher

MOTION: Sprague/Jurgensen to adopt to approve as submitted.  Motion carried  with Supv. Handevidt abstaining. 

 

g)       030113-7: Fire Department – Out-of-State Training Request – Chief Kiesow

MOTION: Sprague/Jurgensen to adopt to approve as submitted.  Motion carried with Supv. Handevidt abstaining. 

 

h)       030113-8: Bid Award – Street Department – Bid “A” Tandem Axle Truck

MOTION: Sprague/Handevidt to adopt to approve as submitted.  On roll call, motion carried with all Board members voted AYE. 

 

i)        030113-9: Bid Award – Street Department – Bid “B” Related Equipment

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried.

 

j)          030113-10: Development Agreement with Gehrt for Shady Springs Estates VI

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried.

 

k)       030113-11: Development Agreement with Landecker for Jacobsen Creek

Condominiums

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried.

 

l)          030113-12: Set Hearing Date- Relocation of Mapped West American Drive

MOTION: Sprague/Hanson to adopt to approve.  After discussion, MOTION:  Supv. Sprague/Handevidt to amend the March 10th date to  February  10th as recommended by Com. Dir. Dearborn.  Motion carried unanimously.

On the resolution, motion carried 4-1 with Supv. Sprague voting NAY. 

 

m)        030113-13: Appoint Election Inspectors for 2003

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

n)        030113-14: Reduce the Number of Election Officials for the February 18, 2003

Primary Election

MOTION: Handevidt/Hanson to adopt to approve with the name of Russ Handevidt to be included on the list.  Motion carried.

 

o)        030113-15: Establish Polling Places for the 2003 Elections

MOTION: Sprague/Hanson to adopt to approve as submitted.  Motion carried.

 

p)        030113-16: Two-Year Bar Operator Licenses Issued

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

VII.     ORDINANCES / POLICIES / AGREEMENTS

a)         030113-1:ORD  Recodify Municipal Code 2003      FIRST READING, SECOND READING AND ADOPTION

MOTION: Sprague/Hanson to waive the first and second reading and to ADOPT as submitted.  Motion carried.

 

b)        030113-2:ORD  Amend Municipal Code – Chapter 2.03 – Order of Business

FIRST READING, SECOND READING AND ADOPTION

MOTION: Handevidt/Hanson to waive the first and second reading and ADOPT as submitted.  Motion carried.

 

VIII.    RESIGNATIONS / APPOINTMENTS

a)       030113-1:RETIRE  Police Officer Diane Obermeier-Laux

MOTION:  Handevidt/Jurgensen to accept the resolution for the retirement of Police Officer Obermeier-Laux with regrets, as submitted.  Motion carried.

 

IX.      APPROVAL OF MINUTES

a)       Regular Town Board Meeting –  December 16, 2002

MOTION: Handevidt/Hanson to accept the minutes as submitted.  Motion carried  with Supv. Sprague abstaining due to absence. 

 

X.       CORRESPONDENCE

a)       2002 Annual Report – Community Development Department

b)        Fire Department – Monthly Activity Report – November 2002

MOTION: Sprague/Handevidt, to accept the correspondence for filing as submitted.  Motion carried.

 

XI.      REPORTS

a)       Town Administrator James Archambo: Financial Adviser update.

b)        Town Attorney Greg Curtis

c)         Town Clerk Jeanne Krueger: reminded the board members of the staff Christmas party this Saturday, Jan. 18th

d)        Town Board

  • Barbara Hanson, Supv. #1:  asked the status of the Oneida Street sidewalk project.  Dir. Dearborn stated that due to SuperAmerica’s refusal to grant an easement, the project has been put on hold.  However, Dir. Dearborn will be meeting with C/Appleton Planner, Paula Vande Hey to discuss the future of the project;

2) Vander Heiden property update; 3) asked if anyone would be attending the Fox Valley Urban Town’s meeting on Jan 16th in Grand Chute.  Admin. Archambo stated he would be attending along with Dir Dearborn, Chairman Tews & Supv. Hanson.

 

  • Jerry Jurgensen, Supv. #3:  complimented the Park Commission & Staff for the recent reciprocal Agreement whereas the C/Menasha would not charge town residents a higher fee with the exception of boat launches and swimming lessons.  The T/Menasha Park & Recreation had not been charging extra for city residents for the utilization of town parks and programs long before this agreement.

 

  • Russ Handevidt, Supv. #4:  1) remarked on different reimbursements for gas.  Fin. Dir. Piergrossi stated the town pays whatever the federal schedule payment notices every year and this year reimbursement is $.36 per mile;  2) commented on his disappointment regarding resident claims from the June 11th storm and felt these people were owed damages as he felt the U.D. was negligent for the sewage backups.  

 

e)         Town Chairman Arden Tews  1) complimented the departmental memos;  2) encouraged town board members to attend the upcoming WI Town’s Assoc. meetings.

 

f)          Other Town Officials

Comm. Dev. Dir, George Dearborn:  stated there will be special neighborhood meetings for the Comp. Plan on January 22 at 7:00 p.m. at the Municipal Complex and #40 Fire Station.  Letters will be sent out and an agenda posted.

Finance Dir. Myra Piergrossi: felt that purchase of the copier in the Finance Dept. at the price of $750.00 would be more cost effective than the current rental agreement.  Ms. Piergrossi would also like to keep a maintenance contract on the machine.

Fire Chief Keith Kiesow:  will be presenting a detailed report to the board members reviewing  EMS and fire calls.

Assessor Richard Eiberger: stated he has advertised in the Post Crescent for a second time to fill the Assistant Assessor position in this department.

Street Supt. Randy Gallow:  stated repairs and additional parts are needed for the chipper and felt, that due to the age of our present chipper, it would be more cost effective to replace.  He will obtain replacement costs, and account information and report back to the board.

 

XII.       ANNOUNCEMENTS – Meetings are subject to change.  Please verify a meeting, location and time by contacting the Municipal Office.

 

XIII.     MOTIONS BY SUPERVISOR

At 7:13 p.m., MOTION: Handevidt/Sprague to convene into closed session pursuant 19.85(1)(c) of the Wisconsin State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss the tentative contract between the Town of Menasha and the Town of Menasha Police Department WPPA/LEER and to discuss the release of an employee from employment.  Motion carried.

PRESENT: Arden Tews, Town Chair    Barbara Hanson, Supv. #1       Jerry Jurgensen, Supv. #3      

Russ Handevidt, Supv. #4         Jeanne Krueger, Clerk                          James Archambo, Admin.

Rod McCants, Police Chief       Myra Piergrossi, Finance Director

ABSENT:     Robert Sprague, Supv. #2

          

Discussion ensued regarding ratification of the WPPA Contract and the release of a Town of Menasha Police Dept. employee.

 

Fin. Dir. Piergrossi recommend that a BE IT FURTHER RESOLVED, THAT THE FINANCE DIRECTOR IS HEREBY AUTHORIZED TO MAKE THE NECESSARY BUDGET TRANSFER FOR THE ASSOCIATED WAGES AND FRINGE BENEFITS be added to the resolution.  The board members present agreed.

Motions will be made when the board members reconvene into open session.         

 

At 8:30 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  Motion carried.

 

a)         030113-1: CLOSED Discussion/Decision for ratification of WPPA Contract

MOTION: Handevidt/Hanson to adopt to approve the WPPA Contract with the added verbiage “BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to make the necessary budget transfer for the associated wages and fringe benefits”. 

Motion carried with Supvs. Hanson, Handevidt, Jurgensen & Chairman Tews voting AYE and Supv. Sprague absent.

 

b)        030113-2:CLOSED Release an Employee from Employment

MOTION:  Handevidt/Hanson to adopt to approve the resolution as submitted.

Motion carried with Supvs. Hanson, Handevidt, Jurgensen & Chairman Tews voting AYE and Supv. Sprague absent.

 

XIV.    ADJOURNMENT

At 8:32 p.m., MOTION: Handevidt/Hanson to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Jeanne Krueger, Certified Municipal Clerk

TOWN OF MENASHA