PARK COMMISSION MEETING MINUTES AUGUST 13, 2003

Park Commissioners Present: Glen Allen, Richard Gawinski, Roy Kuehn, and Herb Horn

Judy Holtz, John Zaborsky, and Clarence Peterson

Excused: Director of Park and Recreation Michael T. Kading

Also Present:

Park Foreman Ronald Pavlak Administrator Jim Archambo

Recreation Supervisor Becky Thone Bookkeeper Mary Heiting

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The meeting was held at the Community Center and was called to order by Richard Gawinski, President, at 7:00 p.m. The Pledge of Allegiance was recited and roll call taken.

APPROVAL OF MINUTES AND EXPENDITURES

MOTION: Commissioner Roy Kuehn, seconded by Commission President Gawinski reviewed the July 23, 2003 minutes and made a motion to approve. Motion carried unanimously.

The Commissioners reviewed the expenditures in the amount of $7,014.08. MOTION: Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to approve the August 13, 2003 invoices as submitted. Motion carried unanimously.

A visual report was presented by Recreation Supervisor Thone. The summer recreation classes with photographed representatives from each class were on an audio/visual presentation.

PUBLIC FORUM and / or CORRESPONDENCE

Bookkeeper Heiting reviewed the requests for amplified music in the parks. The first request was for the Aguilar. On August 17 2003 a family picnic at Schildt Park with their own CD’s and person family DJ. The second request for the Arellano family August 24 2003 for a family picnic at Palisades Park also playing their CD’s with a family member DJ. Administrator Archambo mentioned a third request for the employee picnic on September 6 at Palisades Park. MOTION: Commissioner Judy Holtz, seconded by Commissioner Glen Allen to approve the amplified music requests.

PARK REPORT:

Foreman Pavlak explained the recent projects in the park system. The summer help are leaving to return to school. Some of the employees will remain performing work two days a week; Kellen Pagel, Katie Schweitzer, and Derrick Hanson. They may remain employed through the fall until they have reached the maximum of 600 hours.

A community center repair project was discussed. An estimate from Keyes Plumbing viewing the sewer lateral line was discussed. A second estimate and opinion was not yet received from Complete Plumbing on Racine Street. Administrator Archambo also reviewed the option of having a sewer lateral replacement inspection completed by the Town Utility Department.

Foreman Pavlak has prepared a report comparing the prices for asphalt trails at Palisades Park, Fritsch Park and the repairs to the parking lot. Discussion ensued. MOTION: Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to award all three estimates to Fox Valley Asphalt ($3,168.00 Palisades) ($5,478.00 Fritsch trail) ($950.00 Fritsch parking lot repair) for a total price of $9,116.20 which includes the 5% discount if Fox Valley Asphalt was awarded all three projects.

RECREATION REPORT:

Recreation Supervisor Thone handed out a report summarizing the summer recreation programs and number of participants. She pointed out that compared to last year, most classes this year were at maximum enrollment and doubled the number of registrants.

DIRECTOR REPORT:

Director Kading included a report for tonight’s meeting. Foreman Pavlak went over this report and some of the budgeting projects for 2004, and the time line for the meetings. An updated wants / needs list will be prepared for the future meetings.

Foreman Pavlak also explained there are grants available through the Natural Resource Damage Assessment (NRDA) agency. Mr. Gant will be working with us to secure other interest from several agencies; UW-Extension, Fox Valley Tech, the Community Foundation, and the Greenways Trail system. Administrator Archambo discussed how these agencies will be essential in developing the Fritse Park location and new pavilion.

Director Kading wanted to schedule a “seminar” for the next park commission meeting at approximately 6:30 before the original park commission meeting at 7:00 p.m. No official business will be discussed, just safety issues pertaining to our parks.

OLD BUSINESS

The project for the Town Utility lift station at or near Butte des Morts Park was discussed. The locations of the buildings and who is responsible for the on-going clean up.

Wittmann Park will have one set of tennis courts removed and landscaping will be schedule for the near future. New fencing around the remaining tennis courts should be included in the 2004 budget. A drainage plan is of interest to Menasha Area Soccer (Kurt Schodorf) investigating the possibility for grants of this nature.

Christina Rodgers, DNR has been contacted for suggestions to correcting the weeds at Schildt Park. Foreman Pavlak will work on removing a few willows near the footbridge to improve water flow.

NEW BUSINESS

None

MOTION FOR ADJOURNMENT BY COMMISSIONERS

Motion by Commissioner John Zaborsky, seconded by Commissioner Judy Holtz to adjourn into executive session at 8:15 pm. Motion approved unanimously.

Discussion ensued.

Motion by Commissioner Herb Horn, seconded by Commissioner Glen Allen to adjourn out of executive session at 8:48 p.m. Motion carried unanimously.

Motion by Commissioner John Zaborsky, seconded by Commissioner Glen Allen to approve the “offer to purchase” the Moseng property with the assistance of grant funds. Motion carried unanimously.

Motion by Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to adjourn the Park Commission meeting of August 13, 2003 at 8:50 p.m. Motion carried unanimously.

Sincerely,

John A. Zaborsky,

Secretary Park Commission