Submitted for Approval Jan. 13, 2003

 

TOWN BOARD OF SUPERVISORS - REGULAR MEETING

Municipal Complex - Assembly Room

Monday, December 16, 2002

 

MINUTES

 

I.        CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:35 p.m. and led the Pledge of Allegiance. 

 

PRESENT:   Arden Tews, Town Chair   Barbara Hanson, Supv. #1   Jerry Jurgensen, Supv. 3

Russ Handevidt, Supv. #4           EXCUSED:  Robert Sprague, Supv. #2

                                   

ALSO PRESENT: James Archambo, Admin.    Jeanne Krueger, Clerk     Greg Curtis, Town Atty.  

Lee Reibold, Town Engr.                Rod McCants, Police Chief         Myra Piergrossi, Finance Dir.

George Dearborn, Com. Dev. Dir.  Richard Eiberger, Assessor       Randy Gallow, Street Supt.

Keith Kiesow, Fire Chief                 Ronald Krueger, Park Dir.          Todd Engleman

Mike Lettier     John Bartoszek      Randy Brockington       Paul Budzynski       Sallie Ottow

Bill Ottow        Rob Glasel              Mike Allcox                      Amy Allcox

II.        AWARDS / PRESENTATIONS

a)         Presentation of Retirement Plaque – Roy E. Delano, Jr.

Chairman Tews recognized Street Laborer Roy Delano for his 23 yrs. of service to the town of Menasha.  He was given a round of applause by those in attendance. 

b)        Presentation of Award to Comm. Dev. Dir. George Dearborn by Judge Kachinsky for Employer Support of the Guard and Reserve in recognition of the Judge’s three week leave to serve with the National Guard.

c)         Firefighter Recognition – Chief Kiesow presented Firefighters Mike Allcox and Robin Glasel with awards for their exceptional responses of fire and EMS calls serving the town of Menasha citizens.

 

III.       PUBLIC FORUM:  Town resident Bill Ottow complimented the town’s recycling service and the Street Dept. improvement on services.   He also asked about the overruns on the Municipal Complex.  He felt these had not been explained in the past.  Finance Director Piergrossi stated all overruns and change orders were accounted for and Mr. Ottow should stop in her office to review the information he is seeking.

 

IV.      DISCUSSION ITEMS

V.       OLD BUSINESS

 

VI.      NEW BUSINESS

a)       021216-1: Expenditures

MOTION: Handevidt/Jurgensen, to adopt to approve the expenditures with the exception of (none) as submitted.  Motion carried unanimously.

 

b)       021216-2: Approve Contract for Commercial Lines Insurance

MOTION: Jurgensen/Handevidt, to adopt to approve as submitted.  Motion carried.

 

c)         021216-3: Approve Contract for 2003 Ancillary Lines Insurance

MOTION: Jurgensen/Handevidt, to adopt to approve as submitted.  Motion carried.

 

d)       021216-4: Approve Contract for Short Term Disability

MOTION: Handevidt/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

e)       021216-5: Approve Contract for Elderly Transportation

MOTION: Handevidt/Hanson, to adopt to approve as submitted.  Motion carried.

 

f)        021216-6: Set Elderly Transportation Rates

MOTION: Jurgensen/Handevidt, to adopt to approve the resolution with inserting Option A.  Motion carried.

 

g)       021216-7: Budget Amendment for Municipal Complex Parking Lot Resealing - 2002 Funds Carryover to 2003

MOTION: Handevidt/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

h)       021216-8: Approve Contract for Copier Lease

MOTION: Handevidt/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

i)        021216-9: Approve Contract for Parks and Recreation Department Software

MOTION: Handevidt/Hanson, to adopt to approve as submitted.  Motion carried.

 

j)          021216-10: Certified Survey Map – McMahon & Associates - Lakeshore Drive

MOTION: Handevidt/Hanson, to adopt to approve as submitted.  Motion carried.

 

k)       021216-11: Final Plat – Martenson & Eisele – Shady Springs Estates VI

MOTION: Handevidt/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

l)          021216-12: Conditional Use Permit – Northeast Asphalt - Cold Spring Road

MOTION: Hanson/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

m)       021216-13: Variance – Northeast Asphalt – Cold Spring Road

MOTION: Handevidt/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

n)        021216-14: Certified Survey Map – Martenson & Eisele – Brighton Beach Road

MOTION: Jurgensen/Hanson, to adopt to approve as submitted.  Motion carried.

 

o)        021216-15: Certified Survey Map – Martenson & Eisele – Jacobsen Road

MOTION: Handevidt/Hanson, to adopt to approve as submitted.  Motion carried.

 

p)        021216-16: Waiver of Right-of-Way Requirements Pages Sunset Shores

MOTION: Handevidt/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

q)        021216-17: Budget Amendment for Police Department

MOTION: Jurgensen/Hanson, to adopt to approve as submitted.  Motion carried.

 

r)         021216-18: Approve Solid Waste Contract with Winnebago County

MOTION: Handevidt/Jurgensen, to TABLE this resolution to a future meeting.  Motion carried.

 

s)         021216-19: Issue Annual Second Hand Dealer Licenses

MOTION: Hanson/Jurgensen, to adopt to approve as submitted.  Motion carried.

 

VII.     ORDINANCES / POLICIES / AGREEMENTS

 

VIII.    RESIGNATIONS / APPOINTMENTS

a)       021216-1: RESIGN Paid on Call Firefighter Scott Lorenz

MOTION: Handevidt/Hanson, to accept the resignation as submitted.  Motion carried.

 

b)       021216-2: RESIGN Paid on Call Firefighter Lieutenant Harlan C. Hough

MOTION: Handevidt/Hanson, to accept the resignation as submitted.  Motion carried.

 

c)         021216-3: APPT Paid on Call Firefighter Benjamin Buss

MOTION: Handevidt/Hanson, to accept the appointment as submitted.  Motion carried.

 
IX.      APPROVAL OF MINUTES

a)       Public Hearing 2003 Budget Meeting – November 18, 2002

b)       Special Town Board Meeting – November 18, 2002

c)         Regular Town Board Meeting – November 25, 2002

d)        Regular Town Board Meeting – December 2, 2002

MOTION: Handevidt/Hanson, to accept the minutes with corrections of the Nov. 25th made.  Motion carried.

X.       CORRESPONDENCE

XI.      REPORTS

a)       Town Administrator James Archambo

b)        Town Attorney Greg Curtis

 

c)         Town Clerk Jeanne Krueger 1) Bill Weiss phoned and told Clerk Krueger to wish the town board and staff “Happy Holidays”;  2) asked the board if small changes could be made to the town’s Code Book without an amending ordinance.  It  was the consensus of members present that they wanted to approve any changes to the Code Book.

d)        Town Board

Barbara Hanson, Supv. #1, 1) wanted to make sure that a thank you card would be sent to SCA for their generous Santa Float donation.  Clerk Krueger stated she would make sure this was sent.  2) letter to Winn. Cty. Chairman Joe Maehl regarding increases in rezoning, variance and CUP fees.  Dir. Dearborn stated letters went out 12/9/02 expressing these unwarranted increases.  It was also suggested that letters be sent to the six county supervisors that represent the town of Menasha.         

 

All supervisors present and the town chair thanked the town staff for a very successful Santa float.  Many compliments from the townspeople were expressed.  They also wished all Happy Holidays.

e)         Town Chairman Arden Tews

f)          Other Town Officials

Dir. of Comm. Dev., George Dearborn  1) reiterated problems with out-dated Winn. Cty addresses; 2) Comp. Plan update.

Dir. of Finance Myra Piergrossi  1) tax bills went out Friday using the new stuffer machine;  2) tax info on web site not correct due to Winnebago County Tax Lister’s failure to update;  3) many address change problems due to Winnebago County Tax Lister’s failure to change;  4) Utility District line item was not printed on the bill due to the Winnebago County Tax Lister’s failure to do so after it was requested.

Assessor Richard Eiberger 1) requested an Ad-Hoc Committee for bid proposals for the 2004 reassessment.  It was decided the Ad-Hoc Committee would consist of I.S. Specialist Tim Plagenz, Supvs. Barb Hanson and Russ Handevidt, Admin. Jim Archambo and Richard Eiberger, Assessor; 2) stated BAX Global will now be taken off the tax-exempt list and place on the tax roll.

Police Chief Rod McCants  1) thanked staff and was very impressed with the number of people viewing the float;  2) gave updates on the garage remodeling across the street and also the Police Dept. front office.

 

XII.       ANNOUNCEMENTS – Meetings are subject to change.  Please verify a meeting, location and time by contacting the Municipal Office.

 

XIII.     MOTIONS BY SUPERVISOR

At 7:45 p.m., MOTION: Handevidt/Jurgensen to convene into closed session pursuant 19.85(1)(c) of the WI State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss employee evaluations and 2003 wages.

 

At 10:55 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  At 10:57 p.m., Motion was made by Handevidt/Hanson to approve the resolution for 2003 Wage Adjustments for Non-Represented Personnel.  Motion carried unanimously, with Supv. Sprague excused.

 

XIV.    ADJOURNMENT

At 11:00 p.m., MOTION: Handevidt/Jurgensen to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Jeanne Krueger

Certified Municipal Clerk,  TOWN OF MENASHA