Submitted for Approval Nov. 25, 2002

 

TOWN BOARD OF SUPERVISORS - REGULAR MEETING

Municipal Complex - Assembly Room

Monday, November 11, 2002

 

MINUTES

 

I.        CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting to order at 6:00 p.m. and requested all in attendance pause for a 30 second reflection for Veteran’s Day remembrance.

 

PRESENT: Arden Tews, Town Chair                          Barbara Hanson, Supervisor #1           

Robert Sprague, Supervisor #2 – left @ 7:55           Jerry Jurgensen, Supervisor #3           

Russ Handevidt, Supervisor #4                                  Keith Kiesow, Fire Chief

Jeanne Krueger, Town Clerk                                      Lee Reibold, Town Engineer

Rod McCants, Police Chief                                         James Archambo, Administrator

Myra Piergrossi, Director of Finance                         Greg Curtis, Town Attorney

George Dearborn, Dir. Community Developmt.       Randy Gallow, Street Superintendent

 

ALSO PRESENT:      William Ott                 Everette Bovee                                Dave Schwartzbauer

Robert Francart        Mike Lettier               Nicole Phillips                       Paul Patrie/Baird

Dave Tellock/Superior Services                Dave Wagner/Ehlers

 

II.        AWARDS / PRESENTATIONS

III.       PUBLIC FORUM

 

Discussion ensued regarding school bus parking between the board members and resident Everette Bovee, 1071 E. Shady Ln., representing Lamers Bus Lines. 

An ordinance amendment will be presented at the 11/25 board meeting to allow for:  parking in the driveway as long as the vehicle does not overlap into the right-of-way; vehicle must be parked completely on the driveway pavement surface; parking on the street will remain prohibited; parking in the driveway will not be permitted between the hours of 8:00 p.m. and 8:00 a.m.; and, the ordinance amendment will be reviewed after a six-month trial period.

 

Res. Bill Ott, 1609 Brighton Beach Rd., thanked the Town Board & Staff for the drainage easement obtained from Brighton Beach owner, Mr. Mike Ostrowski and for the road resurfacing which should alleviate most the water problems for this roadway.  Mr. Ott was so pleased with the improvements that he offered all attendees cream puffs made by his spouse.  All cream puff consumers were very complimentary of his wife’s tasty treats.

 

Res. Dave Schwartzbauer, 1089 Irish Rd., stated three weeks ago Davel Engineering’s assessments had not been paid on sewer/water at a cost of $33,000.00 and asked the board for a deferral. Dir. Comm. Dev. George Dearborn stated town ordinance requires all assessments must be paid prior to splits.  Board members were all in agreement.  (See attached memo.)

 

Mr. Dave Tellock of Superior Services explained the Contract options for 2002 waste/recyclables.  (See Attached Options.)

IV.      DISCUSSION ITEMS

V.       OLD BUSINESS

 

VI.      NEW BUSINESS

a)       021111-1: Expenditures

MOTION: Sprague/Handevidt to adopt to approve the expenditures as submitted.  Motion carried unanimously.

 

b)       021111-2:  Approve Contract for Waste/Recyclables/Yard Waste Hauler

MOTION: Sprague/Jurgensen to adopt to approve Option No. 1 for a 3 yr. From January 1, 2003 to December 31, 2005 with a price of $6.97 per month inserted.  Also, to include in the resolution that the years 2004 and 2005 prices will not exceed the CPI or 3% increase.  This contract must also meet with the approval of the Town Administrator and Town Attorney. 

Motion carried unanimously.

 

c)         021111-3:  Set 2003 Refuse Rates

MOTION: Sprague/Handevidt to adopt to approve the refuse and recycling rates for 2003 as submitted.  Motion carried unanimously.

 

d)       021111-4:  Approve Fire Department Mutual Aid Agreement with Winnebago County

MOTION: Jurgensen/Sprague to adopt to approve as submitted.  Motion carried unanimously. 

 

e)       021111-5: Establish an Honorary Position for Paid-on-Call Firefighter Grundman

MOTION: Sprague/Jurgensen to adopt to approve as submitted.  Motion carried unanimously.

 

f)        021111-6: Adoption of Job Description – Community Liaison Officer

MOTION: Jurgensen/Sprague to adopt to approve as submitted. 

 

After discussion, MOTION:  Sprague/Jurgensen to amend Pg. 3 of the position description eliminating the verbiage under Minimum Training and Experience Required to Perform Essential Job Functions present Para. and changing to “The officer must have completed the probationary period”.  Motion carried unanimously on the amendment.

On the resolution, MOTION:  Jurgensen/Sprague to adopt to approve as amended.  Motion carried unanimously.

 

g)       021111-7: Request Reduction of 66 Foot Right-of-Way Requirements for

2nd Addition High Plain Meadows

MOTION: Jurgensen/Sprague to adopt to approve as submitted.  Motion carried unanimously. 

 

h)       021111-8: Issue Two-Year Bar Operator’s Licenses

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried unanimously. 

 

i)        021111-9: Approve 2001-2002 Wisconsin Professional Police Association Collective Bargaining Agreement

MOTION: Sprague/Handevidt to TABLE.  Motion carried unanimously.

 

j)          021111-10: Change Order #2 – 2002 Asphalt Street Resurfacing

MOTION: Sprague/Handevidt to adopt to approve as submitted.  Motion carried unanimously.

 

VII.     ORDINANCES / POLICIES / AGREEMENTS

VIII.    RESIGNATIONS / APPOINTMENTS

a)       021111-1:RESIGN  Paid-on-Call Firefighter Cross

MOTION: Handevidt/Hanson to accept the resignation as submitted.  Motion carried unanimously.

 

IX.      APPROVAL OF MINUTES

a)       Regular Town Board Meeting – October 21, 2002

MOTION: Sprague/Handevidt to accept the minutes as submitted.  Motion carried unanimously.

Regarding the minutes of August 26, 2002 MOTION: Hanson/Jurgensen to eliminate Karen Kirk to “a town resident” and; the Kirk child to “her child.”   Motion carried on a 4-1 vote with Supv. Sprague voting NAY. 

 

X.       CORRESPONDENCE

a)         Fireline – November 2002

b)        Fall Election Results – November 5, 2002

MOTION: Handevidt/Sprague to accept the correspondence for filing as submitted.  Motion carried unanimously.

 

XI.      REPORTS

a)       Town Administrator James Archambo   

b)        Town Attorney Greg Curtis

c)         Town Clerk Jeanne Krueger

Stated it was a very successful gubernatorial election with 41.6 % turnout.

d)        Town Board

  • Supv. Jurgensen attended New Hope Church open house;  complimented Clerk Jeanne Krueger on the post cards sent to residents for change of voting locations and the newspaper ad showing voters where to vote. Also, stated he had heard many good comments from the voters on how well the election was run.  
  • Supv. Handevidt gave a reminder of the Budget Meeting taking place next Monday on 11/18; FEMA letter from Keith Kiesow; Received a letter from the Menasha Area Soccer Club thanking the town for the great job on resurfacing Earl Street lot.

e)         Town Chairman Arden Tews

 

f)          Other Town Officials

Comm. Dev. Dir. George Dearborn  1) update on single-family permits; 2) detachment update delay not the fault of C/Appleton, but the resident.

 

Finance Dir. Myra Piergrossi  stated the town will be switching to Kobussen Buses for elderly transportation.  Increased costs to continue the program will be approx. $6,000.00.  She needs to meet with C/Neenah so that both will charge the same.  She requested board input for who should pay for the increases or if it should be a split between the rider and town.  Chairman Tews felt it should be a 50/50 split on the increase only.  She will follow up with a resolution for the next meeting.

 

Fire Chief Keith Kiesow stated October has been a busy month for fires.

 

Police Chief Rod McCants  1) reported that in-house renovation expenses will cost approx. $425.00;  2) discussion regarding ride-a-longs with police officers.  Atty. Greg Curtis advised the town that a waiver should be drawn for riders to sign so the town would not be held liable.

 

Street Supt. Randy Gallow will be presenting a resolution for the next meeting regarding renovation expenses for the former garage across the street.  The costs should not exceed $2000.00 for wall construction and replacement of shelving. 

 

g)          Invited Presenters – Financial Advisors

§        Robert W. Baird and Associates

§        Ehlers and Associates

The Financial Advisors gave their report to the Town Board.  Supv. Sprague left after the Baird presentation. (See Attachments)

 

XII.       ANNOUNCEMENTS – Same as agenda

 

XIII.     MOTIONS BY SUPERVISORS

At 8:25 p.m., MOTION: Handevidt/Jurgensen to convene into closed session pursuant 19.85(1)(f) and 19.85(1)(g) of the WI State Statutes:

 

19.85(1)(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where paragraph (b) applies which, if discussed in public would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations.

 

19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.  Specifically, to consider a response to an open records request.

 

19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Specifically, to discuss AFSCME Local 1035E, collective bargaining negotiations.

 

Pursuant to 19.85(2) of the Wisconsin State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  Motion carried unanimously.

 

XIV.    ADJOURNMENT

At 9:27 p.m., MOTION: Handevidt/Hanson to adjourn into open session.  Motion carried unanimously.

MOTION:  Handevidt/Jurgensen to deny the request for open records sent by the Milwaukee Journal Sentinel.  Motion carried unanimously.  (See attached).

 

At 9:28 p.m., MOTION:  Handevidt/Jurgensen to adjourn the Regular Town Board Meeting. 

Motion carried unanimously.

 

Respectfully submitted,

 

Jeanne Krueger, Certified Municipal Clerk

TOWN OF MENASHA