Submitted for Town Board Approval Apr. 22, 2002

TOWN BOARD OF SUPERVISORS

REGULAR MEETING

Municipal Complex - Assembly Room

Monday, April 8, 2002

MINUTES

I. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance. Clerk Jeanne Krueger noted the roll as follows:

PRESENT: Arden Tews, Town Chair Barbara Barczak, Supervisor #1

Robert Sprague, Supervisor #2 -left @ 7:05 Jerry Jurgensen, Supervisor #3

Russ Handevidt, Supervisor #4 Keith Kiesow, Fire Chief

Jeanne Krueger, Town Clerk Lee Reibold, Town Engineer

Rod McCants, Police Chief Randy Gallow, Street Supt.

Myra Piergrossi, Dir. of Finance Greg Curtis, Town Attorney

George Dearborn, Dir. of Com. Dev. Richard Eiberger, Assessor

EXCUSED: Patrick DeGrave, Administrator

ALSO PRESENT: Barbara Hanson Brian Koenen Doug Hahn

Jamee De Deker John De Deker Mary Heiting Joe Trudell

Barbara Heeter Javis Briski Paul Semanek Mike Lettier

Steve Fahlgren, Virchow Krause S. Young

II. AWARDS / PRESENTATIONS

a) Transfer of Police Squad to Fire Department – Station #40

Fire Chief Keith Kiesow explained the need for the police vehicle along with cost estimates to properly equip the vehicle for Fire Dept. needs. He will prepare a resolution for the April 22^nd meeting.

Virchow-Krause representative Steve Fahlgren reported on the Annual Management Letter including Memorandums on Accounting Procedures and Internal Controls along with the town’s Financial Statement with town board members and staff.

III. PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Resident Karen Kirk passed out an estimated $200.00 worth of paint ball equipment she purchased and would be returning tomorrow. Ms. Kirk requested the town board members to amend Chapter 7 of the Town of Menasha Code Book to include paint ball guns and equipment under “dangerous weapons”. She further requested the board to be an advocate for her and her son.

Resident Steve Young made a request for a streetlight to be installed near his property on 1229 Manitowoc Road. Dir. Dearborn stated he and his department would do a study on the cost and feasibility of this project.

IV. DISCUSSION ITEMS

V. OLD BUSINESS

VI. NEW BUSINESS

a) 020408-1: Expenditures

MOTION: Supv. Sprague, second Supv. Barczak to adopt to approve the expenditures with the exception of (none), as submitted. Motion carried unanimously.

b) 020408-2: Acceptance of Fiscal Year 2001 Audit

MOTION: Supv. Barczak, second Supv. Sprague to adopt to approve the resolution as submitted. Motion carried unanimously.

c) 020408-3: Budget Transfer – Vehicle Maintenance

MOTION: Supv. Handevidt, second Supv. Sprague to adopt to approve the resolution as submitted. Motion carried unanimously.

d) 020408-4: GREAT Grant Award and Budget Amendment

MOTION: Supv. Sprague, second Supv. Barczak to adopt to approve the resolution as submitted. Motion carried unanimously.

e) 020408-5: Award Bid – 2002 Chip Sealing Program

MOTION: Supv. Handevidt, second Supv. Sprague to adopt to approve the resolution as submitted. Motion carried unanimously.

f) 020408-6: Award Bid – 2002 Crack Sealing Program

MOTION: Supv. Sprague, second Supv. Barczak to adopt to approve the resolution as submitted. Motion carried unanimously.

g) 020408-7: Award Bid – CTH CB Recreation Trail Extension

WITHDRAWN.

h) 020408-8: Authorize Sale of Items for Auction

MOTION: Supv. Barczak, second Supv. Sprague to adopt to approve the resolution as amended to include a truck. Motion carried unanimously.

i) 020408-9: Adjust 2002 Compensation for the Deputy Police Chief

MOTION: Supv. Sprague, second Supv. Jurgensen to adopt to approve the resolution as submitted. On roll call, motion carried on a 4-1 vote with Supvs. Barczak, Sprague, Jurgensen and Chairman Tews voting AYE and Supv. Handevidt voting NAY.

j) 020408-10: Approve First Addendum to 1999 Green Valley Pond Agreement Among the Town of Menasha, Town of Neenah San. Dist. #3 and the Town of Neenah (Green Valley Ditch)

MOTION: Supv. Handevidt, second Supv. Sprague to adopt to approve the resolution as submitted. Motion carried unanimously.

k) 020408-11: Petty Cash Policy

Rec. Supv. Becky Thone and Park Secy. Mary Heiting explained to the board the problem with usage of petty cash for ticket sales, supplies, field trips, class enrollment, and the reimbursement of the park leader. Finance Dir. Piergrossi clarified the difference between petty cash and the cash drawer.

MOTION: Supv. Handevidt, second Supv. Barczak to adopt to DELAY the resolution for a 60-day period for a board decision and directed Dir. Piergrossi to submit a progress report in a 30-day period in order to address the concerns of various departments. Motion carried unanimously.

MOTION: Supv. Handevidt, second Supv. Barczak to approve as submitted. Motion defeated with all board members present voting NAY.

VII. ORDINANCES / POLICIES / AGREEMENTS

VIII. RESIGNATIONS / APPOINTMENTS

a) 020408-1:RES

Chairman Tews read a letter of resignation from Adm. Patrick DeGrave to be effective Wednesday, April 10 at 4:30 p.m.

MOTION: Supv. Handevidt, second Supv. Jurgensen to accept Admin. DeGrave’s resignation. Motion carried unanimously with all supervisors present voting AYE.

IX. APPROVAL OF MINUTES

X. CORRESPONDENCE

a) Fireline – April 2002

b) April 2, 2002 Town of Menasha Election Results

MOTION: Supv. Handevidt, second Supv. Jurgensen to accept the correspondence for filing as submitted. Motion carried unanimously.

XI. REPORTS

a) Town Administrator (Geo. Dearborn Pro Tem)

Select date for public hearing – Oneida Street sidewalk

The Town Board of Supervisors stated to go ahead with setting a date for a Public Hearing for this project.

Stated street light installation on Oakview Ct. cul-de-sac will cost $735.00 plus $8.17 monthly for electric. Dir. Dearborn stated this price is higher than first estimated.

b) Town Attorney Greg Curtis

c) Town Clerk Jeanne Krueger

d) Town Board

• Barbara Barczak, Supv. #1
• Robert Sprague, Supv. #2
• Jerry Jurgensen, Supv. #3 1) stated he enjoyed working with Barbara Barczak and congratulated Barbara Hanson as the newly elected Supv. #1; 2) stated concerns with Time-Warner Cable. Atty. Greg Curtis stated he will be reviewing the contract.
• Russ Handevidt, Supv. #4 1) stated the M.E.E. Belview issue will be coming back to the town board after a number of meetings, held by Winnebago County Board of Adjustment, could not agree with the reasons given by the town board for denial of the CUP request.

e) Town Chairman Arden Tews

f) Other Town Officials

Dir. of Comm. Dev., George Dearborn

Dir. of Finance Myra Piergrossi 1) update regarding H.T.E. software and asked town board if the Finance Dept. could transfer to the Navaline instead of Citysoft. (See attached Memo).

Fire Chief Keith Kiesow reported 1) will prepare a resolution for the next town board meeting to request a transfer of funds from the public protection account to purchase a light bar and speaker; 2) generator installed and in operation at fire station #40.

Acting-Police Chief Rod McCants 1) update on Chief Weiss.

Engineer Lee Reibold 1) stated the manhole cover on Jacobsen Rd. had been lowered and Pat Boushley, Westfield Condo president, had been notified.

XII. ANNOUNCEMENTS – Same as on Agenda

XIII. MOTIONS BY SUPERVISOR

XIV. ADJOURNMENT

At 8:45 p.m., MOTION: Supv. Handevidt, second Supv. Barczak to adjourn the Regular Meeting of the Town Board of Supervisors. Motion carried unanimously.

Respectfully submitted,

Jeanne Krueger

Certified Municipal Clerk

Town of Menasha