Submitted to the Utility District for Approval Sept. 10, 2001

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, August 27, 2001

MINUTES

I. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 5:00 p.m. and led the Pledge of Allegiance.

PRESENT: Arden Tews, President Barbara Barczak, Commissioner #1

Robert Sprague, Comm. #2 Jerry Jurgensen, Commissioner #3

Russ Handevidt, Commissioner #4 Jeanne Krueger, Utility Dist. Secretary

Patrick DeGrave, Administrator Steve Laabs, Util. Dist. Wastewater Supt.

Myra Piergrossi, Dir. of Finance George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt.

EXCUSED: Paula Pagel, U. D. Mgr/Dep. Treas.

ALSO PRESENT: Ed Duessing Bob Smidt Joyce Smidt Kenneth Coenen

II. PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS: None

III. DISCUSSION ITEMS

a) Mandatory Connection: Admin. DeGrave requested guidance from the board regarding the sewer service area, the present policy in place and the feasibility of a change in the present policy. Various samples were discussed regarding a recapture fee from the developer, various exceptions of some buildings such as warehouses, hook-ups within a mandated 365 day period of time and the need for an orderly growth comprehensive plan. Admin. DeGrave stated he would contact several surrounding communities to obtain information on their process and policies. This issue will appear on the 9/10/01 agenda for further discussion and an exchange of ideas as to what direction the board intends to pursue.

IV. OLD BUSINESS

V. NEW BUSINESS

a) 010723-1:UD Expenditures

MOTION: Comm. Sprague, second Comm. Jurgensen to adopt the resolution and approve the expenditures as submitted with the exception of (none). Motion carried unanimously.

b) 010827- 2:UD Award Bid-Pump house #3 Modification

MOTION: Comm. Sprague, second Comm. Barczak to adopt to approve.

After discussion, it was noted that town policy called for the bid letting process due to the amount of funding for this project. On roll call, motion carried unanimously with all commissioners voting AYE.

c) 010827- 3:UD To Revise Resolution (#010709-02:UD)(a) Deferred Assessment

Accrual Days

MOTION: Comm. Barczak, second Comm. Sprague to adopt to approve as submitted. Motion carried unanimously.

d) 010827- 4:UD To Abandon the Harborage Lift Station and Connect the Northern Road Condominiums to the Grand Chute Sanitary District for Sanitary Sewer Service

MOTION: Comm. Handevidt, second Sprague to adopt to approve as submitted. Motion carried unanimously.

VI. ORDINANCES: None

VII. RESIGNATIONS / APPOINTMENTS: None

VIII. APPROVAL OF MINUTES

a) Regular Utility District Meeting – August 13, 2001

MOTION: Comm. Handevidt, second Comm. Barczak to approve the minutes as submitted. Motion carried with Comm. Sprague abstaining.

IX. CORRESPONDENCE

a) Water Main Break/Misc. Repairs – June 2001

b) Monthly Water Pumpage – June 2001

c) Monthly Water Pumpage – July 2001

d) Water Billing Summary – July 2001

e) Water Billing Summary – June 2001

X. REPORTS

a) Town Administrator DeGrave: None

b) Engineer Carl Sutter 1) submitted an updated report written by Brad Werner, McMahon Associates, along with pictures regarding the Green Valley Ditch (see attached)

c) Water Supt. Jeff Roth – 1) extreme high water usage for the month of August. 2) Touchmark to begin Phase II utilities. 3) experiencing difficulty in the repair of well #3 however, when completed, stated capacity should reach approx. 800 gallons daily.

d) Wastewater Supt. Steve Laabs requested $19,750. to be taken out of the depreciation fund to pay Hiepas & Son for the Harborage project. The board stated, due to town policy, this project must be let out for bids.

e) Commissioners

· Comm. Barczak - None

· Comm. Sprague stated PTS running heavy gravel trucks down Woodgate Ln/Shady Springs. Requested when project is completed that PTS make repairs to corners.

· Comm. Jurgensen stated the Green Valley Ditch photos showed restorations were very close, if not better, than prior to the reditching project.

· Comm. Handevidt - None

f) Comm. President Tews gave an update on the Cold Spring Rd. project.

g) Other Town Officials

Finance Dir. Myra Piergrossi stated vital information regarding the town’s utility district were now on the town’s website.

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS – Same as agenda.

XIII. ADJOURNMENT

At 5:40 p.m., MOTION: Comm. Handevidt, second Comm. Jurgensen to adjourn the Regular Meeting of the Utility District of Commissioners. Motion carried unanimously.

Respectfully submitted,