REGULAR
MEETING OF THE
TOWN
BOARD OF SUPERVISORS
Municipal
Complex - Assembly Room
Monday,
April 9, 2001
MINUTES
Agendas with resolutions were posted at the Municipal
Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha
Public Library, and Neenah Public Library.
Town Chair Arden Tews called the Regular Meeting of the Town
Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.
Deputy Clerk Karen Tweedie noted the roll as follows:
PRESENT:
Arden Tews,
Town Chair Patrick
DeGrave, Administrator
Jeanne
Krueger, Supervisor #1 Greg
Curtis, Town Attorney
Robert
Sprague, Supervisor #2 Keith
Kiesow, Fire Chief
Jerry
Jurgensen, Supervisor #3 Richard
Eiberger, Assessor
Russ
Handevidt, Supervisor #4 Karen
Tweedie, Deputy Clerk
Randy Gallow,
Street Supt. William Weiss, Police Chief
Carl Sutter,
Town Engineer Myra Piergrossi, Dir. of Finance
EXCUSED: Carlene Sprague, Clerk
ALSO
PRESENT: Steve Fahlgren Mike Lynch
Barb Barczak
Brian
Sitzberger Robert Francart Joe Trudell
Town
Resident Brian Sitzberger, 1271 Cooke Road, commented on the construction of
County Hwy. II (formally County Hwy. 150) and stated that, after many
complaints to the Town Board, not much has been done. Mr. Sitzberger stated that, aesthetically it does not look very
good and reflects on our town and wanted to send another reminder to board members. He also presented several pictures of the
culverts and the collected debris and
passed them
around to the Town Board. Chairman Tews
stated that the Street Department would look into the matter and report back to
the board.
Street
Superintendent Randy Gallow introduced the new street laborer, John Zimmer.
IV. DISCUSSION ITEMS
V.
OLD BUSINESS
VI.
NEW BUSINESS
A.
010409-1:
Expenditures
MOTION:
Supervisor Sprague, second Supervisor Handevidt to adopt to approve the
expenditures with the exception of (none), as submitted. Motion carried unanimously.
B. 010409-2: Adopt 2000 Audit – Virchow
Krause & Co., LLP
Steve Fahlgren
of Virchow, Krause and Co., LLP rendered opinion that all financial information
is materially correct for the fiscal year 2000 audit. He provided a brief explanation of the financial statements
included in the 2000 Annual Report and fielded questions from the
audience. He provided an overview of
the Management Letter, which addressed concerns and provided an unqualified
opinion
MOTION:
Supervisor Sprague, second Supervisor Jurgensen to adopt to approve the fiscal
year 2000 audit of the Town of Menasha’s General Purpose Financial Statements
as presented by Virchow, Krause & Co., as submitted. Motion carried unanimously.
MOTION: Supervisor Handevidt, second Supervisor
Sprague to adopt to approve the recommendation from the Individual of the Year
committee naming Randy Gallow to be the 2001 recipient of the Individual of the
Year award which will be presented at the April 23rd, 2001
meeting. Motion carried unanimously.
D.
010409-4: Nomination for Business of the Year –
Pheifer Brothers Construction Company
MOTION: Supervisor Handevidt, second Supervisor
Sprague to adopt to approve the recommendation of the Business of the Year
Committee naming Pheifer Brothers Construction Co. for Business of the Year
award to be presented at the April 23rd, 2001 meeting. Motion carried unanimously.
E.
010409-5: Contract
Amendment to the Nextel Lease Agreement
MOTION: Supervisor Handevidt, second Supervisor
Sprague to adopt to approve the Third Addendum and Amendment to Option and
Ground Lease Agreement for Nextel, as submitted. Motion carried unanimously.
F.
010409-6:
Construction of Storm Sewer Under Jacobsen Road
MOTION: Supervisor Handevidt, second Supervisor
Jurgensen to adopt to approve authorize installation of underground storm sewer
under the Jacobsen Road roundabout in accordance with plans and specifications
proposed by McMahon Associates, Inc., as submitted. Motion carried unanimously.
G.
010409-7: Lake
Street Parking Restrictions
MOTION: Supervisor Jurgensen, second Supervisor
Sprague to adopt to approve the Lake Street parking restrictions, that parking
on the west side of N. Lake Street from Chapman Ave. south 1140 feet be
restricted to one hour parking 24 hours a day 7 days a week, as submitted. Motion carried unanimously.
H.
010409-8:
Exemptions from Assessment of Town Refuse – Creekside Apartments (008-0226-0101)
MOTION: Supervisor Krueger, second Supervisor
Sprague to adopt to approve the request for exemption from assessment of town
refuses hauling for Creekside Apartments, as submitted. Motion carried unanimously.
I.
010409-9:
Amendment to Compensation Spreadsheet for Park Laborers
MOTION: Supervisor Sprague, second Supervisor
Jurgensen to adopt to approve the compensation spreadsheet for the park
laborers, addendum ‘A’ increasing the 2000 wages by 1% using the new 2000
salary base for the additional 3% increase in 2001, as submitted. Motion carried unanimously.
VII. ORDINANCES / POLICIES / AGREEMENTS
A. 010326-1:AGR Cable Franchise Agreement
SECOND READING & ADOPTION
MOTION: Supervisor Handevidt,
second Supervisor Sprague to accept the second reading and adoption of the new
Cable Franchise Agreement, as submitted.
Motion carried unanimously.
VIII.
RESIGNATIONS / APPOINTMENTS
A. 010409-1:RESIGN Utility District Laborer Resignation – Ryan
Flom
MOTION: Supervisor Sprague, second
Supervisor Handevidt to adopt to approve the resignation from Mr. Ryan Flom
effective April 6, 2001, as submitted.
Motion carried unanimously.
A.
Closed Session
Minutes –
February
14, 2000 May 8, 2000 November 20, 2000
February
28, 2000 May 15, 2000 December 18, 2000
March
6, 2000 May 26, 2000 January 15, 2001
March
13, 2000 June 26, 2000 January 22, 2001
March
20, 2000 June 29, 2000 February 5, 2001
March
30, 2000 September 25, 2000 February 19, 2001
April
10, 2000 October 23, 2000 March 26, 2001
April
24, 2000 November 13, 2000
MOTION: Supervisor Sprague, second Supervisor
Jurgensen to adopt to approve the closed minutes, as submitted. Motion carried unanimously.
X.
CORRESPONDENCE
A.
Fire
Department Monthly activity Report – February 2001
B.
Fireline
MOTION: Supervisor Sprague, second Supervisor Handevidt to
adopt to approve the correspondence for filing, as submitted. Motion carried unanimously.
XI.
REPORTS
A.
Town Administrator – Patrick DeGrave
Commended the Bd. Of Canvassers (comprising of Linda Pagel,
William Weiss and himself) for the conscientious and time-consuming recount
task achieved 4/9/01 for approximately 4 ˝ hours. He further commended Attorney
Roger Clark and Deputy Clerk Karen Tweedie for directing the recount process.
Administrator DeGrave requested Supervisor Jeanne Krueger to
submit her resignation to the Town Board.
Upon receipt, the town will be taking applicants for a period of two
weeks to fill the Supervisory position.
There was also discussion of the projected costs for the
exercise room, which will be the new area for the Clerk’s office and moving two
utility district personnel.
Approximately $11,500.00 was quoted from Millbach
Construction, which would include taking off the mirrors, drywalling, new
doors, counter.
Tentatively, pricing is $17,000.00 for computer and phone
lines, and the Utility District phone lines, for a total projected cost of
about $28,000 to $29,000 dollars for the work.
Labor money is available from the unfilled Principal
Accounts Manager position, and a portion can be put toward the remodeling
project.
Chairman Tews questioned whether our street and park
employees could do some of the inside work such as painting to ease the
cost. Admin. DeGrave stated that the
streets and parks departments could accomplish some of the work.
1.
Jeanne
Krueger, Supervisor #1 – Stated she would
submit her letter of resignation for town supervisor subsequent to taking her
oath of office for town clerk.
2.
Robert
Sprague, Supervisor #2 – No report
3.
Jerry
Jurgensen, Supervisor #3 – Presented
the board members with a copy of the petition he and his committee will be
circulating for the referendum to change the name of the town to Bridgeview.
4.
Russ
Handevidt, Supervisor #4 - Questioned
why all town vehicles were not marked with the town logo.
Administrator DeGrave thought they all were marked, but said
he would look into it.
Suggested a sign outside the Assembly Room to say “Open
Meeting in Session” should a crowd be gathered in the lobby disturbing the
meetings. A legal opinion had been
given by the WI Town’s Association stating this would not obstruct the open
meeting laws. (See attached).
E. Town
Chairman
Mentioned that residents questioned the town having it’s own
post office and said this may be a possibility after the proposed name change.
F. Other
Town Officials
Myra Piergrossi, Director of Finance – Thanked the Town Board for allowing her to attend the
GREAT Grant training in Florida and explained what can and can not be done as
far as expenditures.
XII.
MOTIONS BY SUPERVISORS
XIII. ANNOUNCEMENTS – Same as on Agenda
XIV. ADJOURNMENT
At
7:05 p.m., MOTION: Supervisor Sprague, second Supervisor Handevidt to adjourn
the regular meeting of the Town Board of Supervisors. Motion carried unanimously.
Respectfully
submitted,
Karen Tweedie, Deputy Clerk
Town of Menasha