Utility District Approved January 10, 2000

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, December 20, 1999

MINUTES

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website www.town-menasha.com.

  1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:30 p.m. and led the Pledge of Allegiance.

Utility District Secretary Carlene L.. Sprague noted the roll as follows:

PRESENT:

Arden Tews, President Jeanne Krueger, Commissioner #1

Allen Nennig, Commissioner #4 Carlene Sprague, Utility District Secretary

Carl Sutter, Town Engineer Bogdan "Bob" Vitas, Administrator

Grace Vander Velden, Dir. of Finance George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt. Steve Laabs, Utility Dist Wastewater Supt.

EXCUSED:

Bob Sprague, Commissioner #2 Jerry Jurgensen, Commissioner #3

Paula Pagel, Utility Dist Office Manager

ALSO PRESENT:

Dan Schott

II. PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

III. DISCUSSION ITEMS

IV. OLD BUSINESS

V. NEW BUSINESS

A. 991220-1:UD Authorize FY 2000 Compensation - Commissioners and Commission Secretary

MOTION: Commissioner Krueger, second Commissioner Nennig to split the question. Motion carried unanimously, with Commissioners Sprague and Jurgensen excused.

MOTION: Commissioner Krueger, second Commissioner Nennig to pay the Commissioners $137.50 per diem with (1) absence with notification per quarter. Motion carried (2-1) Krueger, Tews-Yes, Nennig-No, and Commissioners Sprague and Jurgensen excused.

MOTION: Commissioner Krueger, second Commissioner Nennig to compensate the Utility District Secretary $75.00 per diem. Motion failed (1-2), Krueger-Yes, Nennig, Tews-No, with Commissioners Sprague and Jurgensen excused.

MOTION: Commissioner Nennig, second President Tews to amend the resolution to state:

NOW, THEREFORE BE IT RESOLVED, by the Town of Menasha Utility District Board of Commissioners hereby sets the Fiscal Year 2000 compensation for the Utility District President, Commissioners and Secretary at $137.50 per diem, for the year 2000 only, one excused absence per quarter and pay $75.00 for any extra meetings scheduled. Motion carried (2-1) Nennig, Tews-Yes, Krueger-No and Commissioners Sprague and Jurgensen excused.

 

  1. 991220-2:UD Bid Award - Sodium Chloride

MOTION: Commissioner Nennig, second Commissioner Krueger to adopt the resolution and award the bid to Morton International Salt with the low bid of $29.88 per ton. Motion carried unanimously, with Commissioners Sprague and Jurgensen excused.

C. 991220-3:UD Authorize to Purchase - 2000 Vactor

MOTION: Commissioner Krueger, second Commissioner Nennig to adopt the resolution and approve the purchase of a new Vactor from Bruce Municipal Equipment, Inc. for a net purchase price of $194,390. Motion carried unanimously, with Commissioners Sprague and Jurgensen excused.

D. 991220-4:UD Expenditures

MOTION: Commissioner Krueger, second Commissioner Nennig to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously.

VI. ORDINANCES

VII. RESIGNATIONS/ APPOINTMENTS

VIII. APPROVAL OF MINUTES

A. Utility District Meeting 11/22/99

MOTION: Commissioner Krueger, second Commissioner Nennig to accept the minutes of November 22, 1999. Motion carried unanimously, with Commissioners Sprague and Jurgensen excused.

IX. CORRESPONDENCE

A. Water Billing Summary Report - 11/99

B. Sewer Billing Summary Report - 11/99

C. Monthly Water Pumpage Report - 11/99

MOTION: Commissioner Nennig, second Commissioner Krueger to accept the monthly reports of November 1999. Motion carried unanimously, with Commissioners Sprague and Jurgensen excused.

X. REPORTS

A. Town Administrator a. Pheiffer Claim

Administrator Vitas reviewed the Bob Pheiffer claim against the Town of Menasha Utility District. He stated that the developer is requesting reimbursement for Phase I and Phase II of his property. In Administrator Vitas' opinion the Town of Menasha Utility District should compensate the developer for Phase II only because a 12 inch pipe was needed to loop the system through the industrial park. Phase I costs should be the developers responsibility.

B. Engineer

Carl Sutter, Town Engineer discussed West American Drive regarding Valley Gateway Development. I'm waiting for information regarding sanitary and sewer tie ins. I'm concerned. We have been asking for 11 months, requesting permission to make changes to set the location. We don't have a finalized plan. We do have a preliminary plan and the developer can design around this. Now it’s the 11th hour and it will be the developers responsibility to make changes.

Administrator Vitas then requested that Town Engineer Carl Sutter, write a letter to the developer stating the Town of Menasha Utility District's position regarding this issue. It was the consensus of the Commission for the Town Engineer to proceed.

C. Water Superintendent

Jeff Roth, Water Superintendent then stated he received a request from the Steenis residence for a berm on their property. He said that when the Utility District replaces the water line, the dirt could be used for a berm.

D. Wastewater Superintendent

E. Commissioners

F. Commission President

G. Other

Grace Vander Velden, Finance Director stated that we are getting several questions on the tax statements. We need to tell them that the mill rate is down. We need to ask them to review last years tax bill to compare the decrease in taxes.

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS

XIII. ADJOURNMENT

At 5:30 p.m., MOTION: Commissioner Krueger, second Commissioner Nennig to adjourn the regular meeting of the Utility District of Commissioners. Motion carried unanimously, with Commissioners Sprague and Jurgensen excused.

Respectfully submitted, Carlene L. Sprague Utility District Secretary