REGULAR
MEETING OF THE
TOWN
OF MENASHA UTILITY DISTRICT
Municipal
Complex - Assembly Room
Monday,
November 8, 1999
MINUTES
The agenda was
posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility
District, Appleton Public Library, Menasha Public Library, and Neenah Public
Library and is available on the Town of Menasha Website www.town-menasha.com.
I. CALL TO ORDER,
PLEDGE OF ALLEGIANCE AND ROLL CALL
President
Arden Tews called the Regular Meeting of Utility District Commissioners to
order at 4:30 p.m. and led the Pledge of Allegiance.
Utility
District Secretary Carlene L. Sprague noted the roll as follows:
PRESENT:
Arden Tews, President Jeanne
Krueger, Commissioner #1
Bob Sprague, Commissioner #2 Jerry
Jurgensen, Commissioner #3
Carlene Sprague, Utility District Sec. Carl Sutter, Town Engineer
Bogdan “Bob” Vitas, Administrator John Claypool, Town Attorney
Grace Vander Velden, Dir. of Finance George Dearborn, Dir. of Com. Dev.
Jeff Roth, Utility District Water Supt. Paula Pagel, Utility District Office
Manager
Steve Laabs, Utility District Wastewater Supt.
EXCUSED:
Allen Nennig, Commissioner #4
III. DISCUSSION ITEMS
A. Glenview Water Works - George Dearborn/ Jeff Roth
George Dearborn and Jeff Roth reported
in regards to a meeting that they recently attended with property owners from
the Town of Menasha and the Town of Neenah.
Approximately 105 homes in this area have a separate well for
water. Their problem is water pressure
and water quality. If they were to
connect on an emergency basis, they would pay all costs at a later time to
officially connect.
Jeff
Roth stated that there is a serious problem with iron build up in this
area. In the future, if they had
problems regarding this issue, they would be responsible for these costs
because it is a pre-existing condition.
Temporarily, they are requesting to attach and buy water from the Town
and shut the well down.
George
Dearborn, Community Development Director stated that the property owners
connected to the well, formally voted at the meeting to (attach) by having
meters installed and connecting to the Town of Menasha Utility District. This way they would receive sewer and water
services from the Town.
Charles
Baxter, resident from Glenview, stated that most of the residents in this area
are willing to attach.
Director
Dearborn stated that the water quality is reaching a point where it will be
mandatory to hook up. We may have to
shut down this well.
A. 991108-1:UD Construction Plan - Irish Road Apartments
MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the sewer and water extensions to the Town of Menasha Utility District for the Irish Road Apartments. Motion carried unanimously, with Commissioner Nennig excused.
The resolution was amended to read "NOW, THEREFORE BE IT FURTHER RESOLVED, by the Town of Menasha Utility District Board of Commissioners hereby approves this request contingent upon the successful compliance to all Utility District requirements and "that the storm sewer and sanitary sewer must be installed prior to water main installation."
MOTION: Commissioner Krueger, second Commissioner Sprague to adopt the resolution and approve the construction plans for the Waterford Project as amended. Motion carried unanimously, with Commissioner Nennig excused.
The resolution was amended
to read "NOW, THEREFORE BE IT RESOLVED, by the Town of Menasha Utility
District Board of Commissioners hereby approves the per diem of $75.00 for
Utility District Commissioners and $30.00 $75.00 for the Utility
District Commission Secretary.
MOTION: Commissioner Jurgensen, second Commissioner Sprague to adopt the resolution and approve the per diem as amended for the Utility District Secretary from $30.00 to $75.00 per meeting. Motion carried (3-1) Sprague, Jurgensen, Chairman Tews-Yes, and Krueger-No and Commissioner Nennig excused.
The resolution was amended to read a new total. $151,770.54 to $150,770.54 because the check to Neenah Menasha Sewerage Commission was incorrect and caught after the resolution had been completed.
MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the expenditures with the exception of none as amended. Motion carried unanimously, with Commissioner Nennig excused.
Attorney Claypool stated that the
ruling is that only elected officials from the Town of Menasha can be appointed
as members to the Grand Chute Menasha West Sewerage Commission pursuant to
Section 6.03(1).
Article II
Creation
and Powers and Duties of Commission is
as follows:
"Section
202. Membership.
(a) Number
of Members. The initial Commission shall consist of the
number of Commissioners as follows:
(ii) The Townof Menasha Sanitary District No. 4 Commissioners, three
in number, as elected pursuant to Sec 60.305(1), Wis. Stats., shall be
commissioned members of the Grand Chute-Menasha West Sewerage Commission."
The
Utility District Commissioners appointed Commissioner Jurgensen as
representative to serve on the Grand Chute-Menasha West Sewerage Commission.
MOTION:
Commissioner Sprague, second President Tews to adopt this resolution appointing
Commissioner Jurgensen. Motion carried
(2-1) Sprague, and President Tews-Yes,
Krueger-No, Jurgensen-Abstained
and Commissioner Nennig was excused.
MOTION:
Commissioner Sprague, second Commissioner Krueger to refer this resolution to
the next Utility District meeting.
Motion carried unanimously with Commissioner Nennig excused .
A. Utility District
Meeting 10/11/99
MOTION:
Commissioner Sprague, seconded Commissioner Jurgensen to approve the minutes as
submitted. Motion carried unanimously
with Commissioner Nennig excused.
IV.
CORRESPONDENCE
X, REPORTS
A. Town Administrator
a. Transition Team Meeting Progress
Administrator
Vitas reported on what has transpired in regards to the transition team
meetings. (A copy is in the original minute book for review if requested).
b. FY 2000 Budget
The Utility
District Secretary stated that she would publish a legal display ad regarding a
Public Hearing for the Utility District Budget Meeting to adopt the Utility
District Budget. Administrator Vitas
will present the budget. He is
continuing to meet with everyone this week and will finish his
recommendations. On November 22, 1999
the Utility District will review the proposed Utility District Budget and look
at their existing structure. The Budget
will be given out one week in advance to the Commissioners. By the end of the week, the budget will be
ready for the Commission to review.
Administrator
Vitas said that we need to migrate to a new chart of accounts for the year
2001.
c. Parkwood Investments Ltd. vs: Townof
Menasha Sanitary District No. 4 - Winnebago County Case #98 CV 408
Administrator
Vitas reported on what had transpired regarding Sanitary District 4 in the past
and Parkwood Investments.
d. Parkside West Water Main Oversizing
Project Request
Jeff Roth
reported on the history of this project.
Administrator
Vitas was asked by Robert Pheifer, Parkside representative, to refer this to
the Utility District Commissioners for review.
Basically, there is an inconsistency in the size of the line. Mr. Robert Pheifer is looking for some kind
of a response. He wants to be
compensated for putting in larger water mains than were needed.
Jeff Roth
would like to start working with the Engineers on the addition to Plant 3 on
East Shady Lane. This is in regards to
getting variances from the D N R and design.
Administrator
Vitas stated that the project should be started. It is in the Year 2000 Budget.
It was the
consensus of the Utility District Commission to direct Jeff Roth to proceed
after the budget is approved.
1. Jeanne Krueger, Commissioner #1 – None
2. Robert Sprague, Commissioner #2 – None
3. Jerry Jurgensen, Commissioner #3 –
Commissioner
Jurgensen stated that the tour was very educational. There were a lot of talented people at the plants.
4. Allen Nennig, Commissioner #4 – Excused
F. Commission
President
President Tews
directed staff to send a letter to Harold Clifford thanking him for his service
and advising him that there is a new member in his place at the Grand Chute
Menasha West Commission
G.
OTHER
a. Steve Laabs,
Wastewater Superintendent - BOD Issue - Neenah Menasha Sewerage Commission
Wastewater
Superintendent Steve Laabs reported on the BOD problem and presented maps to
the District Commissioners. (See minute book for original).
At 5:40 p.m., MOTION: Commissioner
Jurgensen, second Commissioner Sprague to adjourn into closed session pursuant
to 19.85 (1)(g) conferring with legal counsel for the governmental body who is
rendering oral or written advise concerning strategy to be adopted by the body
with respect to litigation in which it is or is likely to become involved. Pursuant to 19.85(2), the Town Utility
Commission may reconvene into open session to act on any business discussed in
closed session. Motion carried
unanimously, with Commissioner Nennig excused.
XII. ANNOUNCEMENTS
XIII. ADJOURNMENT
At 6:00 p.m.,
MOTION: Commissioner Jurgensen, second Commissioner Sprague to adjourn the
Regular Meeting of the Utility District of Commissioners. Motion carried unanimously, with
Commissioner Nennig excused.
Respectfully submitted,
Carlene L. Sprague
Utility District Secretary
Originals placed in minute book - available upon request:
Utility District Commissioner & Commissioner Secretary
per diem Memo
Food Service Surcharge
Industrisl Surcharges
Transitional Team Booklet
Parkwood Investment Letter
Parkside West Request
Wastewater BOD Report(s)